We currently have a vacancy for an experienced office administrator, based in Dubai Media City. We are a small and friendly company, with offices in London, Dubai and Bangalore. We need someone who can multi-task and demonstrate real initiative. Good communication skills are essential – fluent written and spoken English are critical – plus a good standard in another European language (or Arabic) would be highly desirable
The ideal candidate:-
- Has excellent planning and organizational abilities
- Can demonstrate previous experience in a position of trust and responsibility
- Can communicate confidently in English by phone, face-to-face and email
- Takes responsibility for getting the i’s dotted and the t’s crossed on any project
- Enjoys managing a variety of projects / tasks
- Thrives in a busy global sales environment
The role:-
- Office Management: Maintaining the office environment at its normal high standards. This involves managing and negotiating with suppliers (Rent a Car, Telecoms, Utilities, groceries, office supplies) and liaising with Head Office in London. You will be responsible for managing the petty cash and the monthly reconciliations. You will also be in regular touch with clients for credit control for outstanding invoices within the Middle East region. This will involve visiting client offices and the bank on a regular basis.
- Team Administration: You will support the team with any travel arrangements for client meetings (booking flights, arranging visas) and running various reports as requested. Coordination and support with other departments including sales, editorial and marketing to maintain and file administration documents, policies and relevant paperwork.
- Front-of-House: Managing the reception desk to ensure that all our clients, suppliers and colleagues are greeted in a friendly and professional manner. You will also represent the company at Tecom, fulfilling PRO (Public Relation Officer) duties.
