JOB TITLE: OFFICE MANAGER
JOB CODE: AJ01-21
LOCATION: DUBAI
JOB DESCRIPTION:
- Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
- Completes operational requirements by scheduling and assigning employees; following up on work results.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Maintains office staff by recruiting, selecting, orienting, and training employees.
- Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
- Contributes to team effort by accomplishing related results as needed.
QUALIFICATION/REQUIREMENTS:
- Minimum 2 years work experience in required field and location (Dubai).
- Excellent organizational and time management skills.
- Good IT skills, including knowledge of a range of software packages.
- The capacity to prioritize tasks and work under pressure.
- Ability to liaise well with others and delegate tasks.
- Strong oral and written communication skills.
- Ability to work on your own initiative.
- Attention to detail.
- Flexibility and adaptability to changing workloads.
- Problem-solving skills and project management ability.
