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Job Description

Our client is seeking a diligent and mature person to assume responsibility to support and drive the usage of an accounting and project management system for a small business. Reporting to the Financial Controller, the successful candidate will be responsible for ensuring the following activities are complete: • Invoicing (including following up with PMs for proper billing milestones), and forwarding them to the proper contacts at customer ends (either by submitting invoices online or sending generic A/P emails) • Following up on collections • Entering cash receipts and making bank deposits, in cases where payment has been made by cheques. Project Functions • Monitor timesheet inputs, following-up with stragglers and ensuring compliance. (Proper project charging, hour’s chargeability, account codes, materials and expenses ) • Create new projects in system. Stet-up all aspects of projects including phases and tasks, inconjunction with the project managers and team leaders • Monitor all aspects of project work within the system and adjust project parameters to achieve proper cost control, reporting and predictive trouble avoidance • Transferring the proposal hours to the actual jobs - Link the Proposal # to the actual job in BST - Follow up with PMs for any projects without budgets/ POs - Maintain the project folders and historical files General Accounting Function • Month-end/ year-end adjustment, procedure, and closing • Subtracting QST for any employees’ expenses with QST on the reports and enter into QST payable - Government Remittance: Corporate tax; HST; QST; WSIB; EHT Reconciliation • Vacation Tracking: maintain Log sheet; and tracking binder • General office responsibilities: such as making stationary orders; • Performing other duties as assigned by the Manager Required Attributes And Qualifications • Certificate /Diploma in Business Accounting or Business Administration. • Over 5 years related experience, ERP software skills preferred • Experiences in Construction or Engineering firm would be preferred • Strong attention to detail and accuracy of work • Ability to work with minimal supervision • Ability to prioritize work and be well organized • Have a good understanding of Microsoft Office, in particular Word, Excel, and Outlook • Driven and results oriented