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Administrative Assistant

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This position is responsible for administration management with the support of HR/Admin Manager.


Job Requirements:

1. Bechelor degree or above;
2. Local driving license required, familiar with traffic and living circumstance of Dubai.
3. Good in spoken and written English.
4. More than one year administration experience;
5. Self-motivated, efficient, with high sense of responsibility and be able to work under pressure;

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Secretary

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1. Dubai office of international group headquartered in Paris, looking for secretary.

2. Part time position only (half time, morning)

3. Indian nationality required for liaising activities.

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Receptionist

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- Female candidate with minimum 2 years experience in UAE.
- Experience in reception / secretarial and administration.
- Must be fluent in English and proficient in MS office.
- Arabic speakers or real estate experience preferred.

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Account Assistant

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* Issue account numbers, after receiving relevant information.
* Check values and settlement/payout cheques.
* Retrieve all relevant documentation for each sale and ensure retention thereof in deal file.
* Submit documents to financial institutions for payment.
* Reconcile all Sundry accounts at month end.
* Minimise bad debt by enforcing credit control procedures.
* Control collection of outstanding debts.
* Enforce conformity of all deals with Company Policies & contracts.

Internal Liaison

* Compile month-end reports as required.
* Report problems to Financial Manager and Sales Manager.
* Monitor all deal progress
* Liaise at all times above managers.
* Maintain good communications with all peers, management and staff.
* Debt Collection and Customer Liaison.
* Control all debt collection.
* Maintain good customer relations by taking appropriate action in cases of queries and problems.
* Action collection of debt from delinquent payers.
* Ensure that all client contact enhances service and quality and generates business opportunities.
* Key Performance Areas & Tasks
* Banking and Financial Institutions Interface
* Perform all necessary procedures to bank monies received as per company regulations.
* Follow up on any R.D. cheques.
* Promote good relations with financial institutions to facilitate prompt payment.
* Managing Administration.
* Monitor cash collection.
* Ensure all documents and procedures pertaining to the continuation of business are correctly completed and adhered to.
* Ensure all records are completed and kept in accordance with legal requirements and company policies.
* Monitor all correspondence to debtors.
* Report timeously to management on bad debt provisions and write-offs.
* Monitor the reconciliation all accounts relating to debtors, and debtors’ write-offs.
* Ensure that all possible steps have been taken to recover outstanding amounts before consulting H/O legal department.
* Ensure all relevant information and documents are forwarded to legal department to assist in legal action and maintain regular contact with legal department and lawyers.

Directing Strategic Focus
* Remain updated on latest changes and trends in the automotive credit business and operate accordingly and develop credit strategies for the future.

Managing Assets
* Ensure optimisation of cash flow through appropriate credit control systems.
* Ensure that customer credit worthiness is evaluated.
* Establish applicable credit limits, risk categories and payment terms, and manage adherence to the limits.
* Monitor the quality of the divisions debtor accounts by evaluation of the age analysis, and review bad debt provisions.
* Liaise with all groups who have an interest in the credit control function, including lawyers (for bad debt recovery), banks and credit bureaus.
* Develop appropriate administration systems to ensure the smooth running of the credit function, including appropriate document retention systems and provide a support function to credit administration staff, including assistance with account reconciliations, follow-up activities on various ledgers and customer queries.

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Administrative Assistant

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Attending to phone calls, greet visitors, maing travel arrangement, updating all staff personal files & other data base & provide general admin support & other duties as and when required.

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Receptionist

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Their company is a leading importer and distributor of furniture fittings, architectural hardware and tools based in Dubai UAE.
Remuneration Offered: AED. 2500.00 per month (all inclusive)

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Receptionist

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Our Client, Future Energy Alliance (FEA) is specialized in water & wastewater treatment equipment & systems, chemicals and storage. Their broad experience in water quality management allows them to cater to domestic, commercial & industrial water treatment applications.
They are looking for an energetic and very organized individual for full-time position as a Receptionist and Secretary.

Skills should include:
Written / Spoken English
Computer Literate (Word / Excel)
Typing Skills
Filing and organization skills
Business opportunity is long term and they are looking for a team player.

PLEASE USE REFERENCE NUMBER IN THE POSITION FIELD.


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Office Administrator

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Our Client, Watan Properties Development is active in Real Estate, Properties Development, and Consultancy and related multiple businesses. The Head Office is located in Sharjah.

They are seeking to hire the services of a Bi-Lingual (Arabic and English) Office Administrator / Executive Secretary.
Job Description:
Independent correspondence in English and Arabic, Office Administration, dealing with clients, management and office staff.
Must be well organized, familiar with record handling, appointments etc.
Should be capable of organizing meetings, preparing agenda items, minutes of the meeting and day to day secretarial business.
Immediate start with excellent package for the right candidate.

PLEASE USE REFERENCE NUMBER IN THE POSITION FIELD.


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Secretary

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Our Client, ART Real Estate, subsidiary of Al Rais Group is seeking to hire a Female Secretary for their new office in Dubai.

Job Description:
The potential candidate should have 1 2 years secretarial experience. The incumbent should possess strong communication skills. She must be smart and presentable. Candidate should have excellent Customer Service skills and good typing speed.
Nationality: Lebanese
Age: 25 35 years
Qualification: Preferably a graduate
Language: Arabic & English.
Good Salary Package Offered.

PLEASE USE REFERENCE NUMBER IN THE POSITION FIELD.


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Insurance Advisor

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Our Client, Wafi Transportation is a division of The Wafi Group. Founded in 1973 and best known for its unique and fabulous Shopping and Entertainment Center at Wafi City, The Wafi Group manages a host of top-class Property Management, Manufacturing, Transportation, and Services Companies. Wafi Transport manages four companies in Dubai: United Car Rentals - a car rental company with branches in the UAE & Qatar; International Freight Agency - a freight forwarding agency; Wafi Limousine - a premium chauffeured limousine service; and Aladdin Container Company - a container trucking business.
Whether you are an experienced professional or just starting out Wafi Transport is a great place to build your career. Wafi Transport offers an excellent working environment, challenging career opportunities and competitive compensation.


Job Description:

As an Insurance Administrator, you will be continually evaluating the coverage of risks and adequacy with in the Wafi Transportation Group.
Duties will include providing general advice on insurance matters, negotiating and filing of claims, maintaining suitable files of insurance related documents, maintaining and insurance reports for the company, brokers/ insurers and management.

Responsibilities include:

Completing paperwork for renewals, new coverage, & endorsements
Handling of commercial motor/fleet insurance and claims - (own damage, third party and property claims; managing the repair process)
Sending and chasing for proposal forms and declaration forms
Dealing with insurance brokers and liaising with Wafi Head Office
Ensuring all documentation associated with placing, amending or renewing insurance policies are completed in a reasonable timescale and are accurate
Regularly following up with brokers
Working with and assisting team members with various projects/tasks
Verifying certificates, and other policy documentation
Performing invoice verifications for payment to brokers.
Assisting accounts with resolving statement queries regarding premium differences
Chasing Insurers for amended documents
Performing accounts reconciliation and renewal register
Skills need :

Strong organizational skills
Detail oriented
Excellent communication and customer service skills
Outstanding time management skills
A willing and "can-do" attitude
A level of competency in IT/Ms Office
Qualifications
Experience in Word & Excel
Minimum 1 year experience in General Insurance
Completed or be studying toward your Tier 1/2 Qualifications


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Administrative Executive

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A global conglomerate with business interests in General Trading, Electronics and Appliances, Retail Foods and Information Technology, our Client the Nikai Group is led by the visionary and diplomat-turned entrepreneur Paras Shahdadpuri. Under his foresight and direction, Nikai Group of Companies has grown into an international operation from a general trading enterprise.
The Company''s initial foray was into general trading and bulk movement of commodities such as teas, coffee, rice and fertilizers to various destinations across the world. Crescent general Trading of the Nikai Group has entered into a strategic tie-up with the Indian FMCG giant, Hindustan Lever Ltd, to stock, market and distribute the vast portfolio of Lever products in designated countries.
Nikai established itself as a major brand in the region with over 400 electronic and household essentials. The Nikai brand is today widely acknowledged for its superior quality and competitive prices. Identifying niches in the marketplace has always been the forte of Nikai Group.

Our clients are in need of an Administration Executive to join their dynamic team.
REPORTS TO: HR Manager
RESPONSIBILITIES:
Effectively manage and oversee a filing & monitoring system for employees'' records (i.e. labour card, visa status, trade license expiry, passport expiry, etc.)
Provide assistance to the Company P.R.O. in labour and immigration procedures/ documentation
Provide support to Company P.R.O. in transactions with government bodies (i.e. Dubai Municipality, Chamber of Commerce, Traffic Dept, Police, etc.)
Administrative works (i.e. handling the insurance of vehicles, office maintenance, travel coordination, purchasing office supplies, etc.)
Inter-office coordination

Age: 26-30, Male

EXPERIENCE: Minimum 3 years experience in Admin Dept
EDUCATION: Minimum, Graduate
COMMUNICATION: Excellent in English and Hindi. Should be very confident enough to speak to very senior people (i.e. Directors & Chairman)
KNOWLEDGE/ SKILLS:
Excellent interpersonal skills
Strong background in admin works
Working knowledge in labour and immigration procedures and documentation
Basic knowledge of U.A.E. labor laws

This position is currently closed. We are still accepting CV''s for similar positions. Please click on the Apply Now button and proceed.

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Secretary

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Our Client, Arab Link Tourism & Rent a Car was created in 1994, with a vision to act as the premier supplier for Total Tourism Service System in Dubai.
As winner of Dubai Service Excellence Scheme of Dubai Economic Department in 2003 & 2004. They have succeeded to become one of the major wholesaler inbound tour operator

Our main services:

-car rental
-Hotel booking worldwide
-Safari and sightseeing tours
-Holiday packages
-Meeting, incentive, Conference, and Exhibitions

Job Description:

Looking for staff of the following positions:

- Secretary of 3 years minumum Experience
- Sales Manager of 3 years minimum experience in hotel business ( 4 or 5 stars)
- Reservation staff of 2 years minimum experience in hotel booking

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Secretary

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Our Client, International Diamond Group DMCC, specializes in extraction, processing and trade of precious metals, diamonds, production and sales of jewelry. They are a member of the Dubai Diamond Exchange (DDE) and have a dynamic team of highly experienced and qualified gemologists engaged in import/export of rough and polished diamonds of all sizes.

They are looking for a full-time Secretary to work in their Dubai Office location. Successful candidate must have the following attributes:

* Good English skills both written and oral
* Good knowledge of Word, Excel, Internet Explorer
* Knowledge of general office equipment
* Good understanding of office work and business correspondence
* UAE driving license& car as a must
* Minimum of 1- 3 years experience in the UAE
* Presently in UAE
PLEASE MENTION POSITION IN THE SUBJECT FIELD

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Administrative Executive

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Our client Media Power is an agent for PF Concept Group for corporate gifts in the region. PF Concept Group carries over 8,000 different articles for small quantities and fast delivery. PF Concept Groups philosophy on its own proprietary brands focuses on the creation of original quality branded products, which ensure the continuity of the product ranges and enhancement of brand awareness and recognition in the market. They have Associates in Hong Kong to supervise, audit and supply from China with competitive prices.

They are currently seeking to hire an Experienced & Presentable Secretary/Administrator.
Self corresponding in proper English.
Computer Literate is a must.
Own transportation.
Location -Media City.
Salary depends on qualifications.
Knowledge of Arabic Language will be of advantage.

This position is currently closed. We are still accepting CV's for similar positions. Please click on the Apply Now button and proceed.

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Executive Secretary

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Our Client is a Private Equity Investor. They are in urgent need of the services of a Western Educated Executive Assistant. The ideal candidate should be a smart presentable western educated female secretary with relevant experience in providing executive assistance to the Chairman. She should possess good communication skills, can handle correspondence independently and has the ability to work under pressure. Excellent package offered.

PLEASE MENTION REFERENCE NUMBER IN THE POSITION FIELD.

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Secretary

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Our Client, German Limbtech in Dubai offers orthopedic Technology for handicapped people. The quality and reliability of the services is guaranteed by the over 80-years experience of the German enterprises and the Higher education (German Meister ISPO Cat.1) of Mazhar Hussain Tazagrami, Andreas Buchold and Michael Mllenheim at the Federal College Of Orthopedic Technology (BUFA) in Germany. The location of Dubai Healthcare City was chosen to offer the highest German standard of services in Prosthetics and Orthotics for the physically disabled and amputees Population of the Gulf States.

They are seeking to hire the services of an Office Secretary.

Job Description:
1. To maintain office records.
2. To attend calls and fix appointments for patients, visitors and other events.
3. Should be fluent in Arabic and English.
4. To be able to work with computer in Arabic and English. To write and formulate letters and drafts in English and Arabic.
5. To be able to communicate with patients and visitors in English and Arabic.
6. Be ready to attend training courses abroad locally, to be very flexible in timings and adaptation to different situations.
7. Entusiastic,Honest,hardworking and punctual.


PLEASE MENTION REFERENCE NUMBER IN THE POSITION FIELD

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Administrative Assistant

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We are looking for a smart, presentable, friendly and hard working Office Assistant to join the HR & Admin team for our JLT office. The duties will include but not be limited to: - Welcome visitors by greeting them, in person or on the telephone; answering or referring enquiries. - Prepare and serve water/tea/coffee to guests and staff. - Receive, direct and relay telephone messages and fax messages. - Deliver mail, open and date stamp all general correspondence, maintain the general filing system. - Assist in planning & preparation of meetings, conferences and conference telephone calls. - Maintain an adequate inventory of office & pantry supplies. - Supervise the Pantry staff in maintenance of pantry cleanliness. - Over look complete house keeping and day to day administration duties - Manage other ad hoc and miscellaneous tasks

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Administrative Assistant

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Undertake a variety of administrative and operational duties and planning, organizing, and following up with science communities, programs, events, and activities that help nourish the U.A.E space science field supporting the organization realizing the strategic objectives. Key Responsibilities ? Support planning and coordination of science programs and activities including but not limited to MBRSC ? Grants programs, Research Experience for Undergraduates program, and the Annual Science Workshop. ? Monitor and track program?s progress and handle any issues that arise ? Schedule and organize science programs meetings/events with internal and/or external entities or individuals and maintain agenda. ? Support growth, development, and sustainability of science programs and come up with new program initiatives. ? Follow up with sponsored students and keep contact with enrolled students in the science programs. ? Support space science outreach activities. ? Act as the point of contact between external parties and the department and facilitate flow of information adequately to all parties. ? Help build and maintain positive relations within the team and external parties.

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Receptionist

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Job description: receptionist and admin staff
dealing with different real estate portals; dubizzle, property finders.
maintenance of trakhessi permit
listing properties
arranging meetings and bookings appointments
handling courier
organize pantry, documents, computer based information
maintenance of the office clean and tidy.
know how to prepare offer letters, tenancy contract, and other related papers

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Administrative Assistant

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Welcome visitors by greeting them, in person or on the telephone; answering or referring enquiries. - Prepare and serve water/tea/coffee to guests and staff. - Receive, direct and relay telephone messages and fax messages. - Deliver mail, open and date stamp all general correspondence, maintain the general filing system. - Assist in planning & preparation of meetings, conferences and conference telephone calls. - Maintain an adequate inventory of office & pantry supplies. - Supervise the Pantry staff in maintenance of pantry cleanliness. - Over look complete house keeping and day to day administration duties - Manage other ad hoc and miscellaneous tasks

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Personal Secretary

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Skills: Personal Secretary, Executive secretary, Executive assistant secretary, PA, EA, Secretary female Industry: Any Functional Area: Admin/Secretarial We are currently hiring for PERSONAL SECRETARY to MD for one of our client, ? Work Location: Dubai ? Total Experience: +3 years of Experience, GCC Experience Preferable ? Visa Status preferred: Valid or Cancelled /Ready to join Immediately ? Salary Range: AED 5,000 to AED 6,000 per month, Depends on Experience ? Benefits: Insurance & Air Ticket ? Gender: Male/Female

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Administrative Assistant

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Operating from two large offices here in Dubai, you will be part of an integrated team environment. Supporting the Director for IP and Proposal, the role will be responsible for overseeing and managing all the departmental and clerical duties. This will include extensive diary and travel management, interaction with clients, vendors and visitors, extensive filing and document management, research and adhoc project based work. You will develop internal, cross working relations across different departments internally and external working relationships with clients, vendors and local authorities. Requirements ? We are seeking candidates with English for this role, due to our client?s requirements. ? The ideal candidate will come from a well-rounded administrative background, rather than a one on one PA role. ? Candidates will need to be flexible and outgoing and happy to assist in all areas with a strong ability to multitask. ? The emphasis is very much on maintaining the strong core team atmosphere

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Executive Secretary

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personal administrative support and assistance to the President and take responsibility for office administration, facilities management and secretarial support for the office. Accountabilities Executive Support: ? Co-ordinate internal and external meetings for the President ? Manage and maintain schedules, appointments and travel arrangements ? Monitor, respond to and distribute incoming communications ? Conduct research, assemble and analyse data to prepare reports and documents ? Prepare and edit correspondence, communications, presentations and other documents ? File and retrieve documents and reference materials ? Answer and manage incoming calls ? Receive and interact with incoming visitors ? Interact with external clients ? Co-ordinate project-based work ? Plan off-site events such as leadership meetings or company celebrations (book space, catering, transportation, etc.). ? Review operating practices and implement improvements...
salary 10,000 AED per month

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Administrative Assistant

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This position responds to the General Manager and the President. Therefore a high level of skill, discretion and confidentiality is required. Duties Include But Not Limited To ? Answer, screen and forward any incoming communications while providing basic information when needed. ? Managing and organizing all files; ensuring all information is complete and accurate. ? Create work orders, compile estimates and manage CRM. ? Update appointment calendars and schedule meetings/appointments as needed. ? Perform other clerical duties such as filing, photocopying, collating, faxing etc. ? Prepare orders for office supplies. ? Special projects and assignments as needed. Our Ideal Candidate Will Possess The Ability To ? Function proficiently within Microsoft Office Suite ? Work both in a collaborative team setting and independently as needed. ? Communicate efficiently and effectively in a high paced environment. ? Communicate a VERY high level of Customer Service. ? Follow detailed processes and procedures. ? Utilize exceptional critical thinking and problem solving skills. ? Assure quality and productivity standards are followed. We thank you for your interest, we will respond to those considered and look forward
Salary 6000 AED per month

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Advertising Executive

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Education:

Successful completion of a secondary school diploma.
University degree or college diploma in business or public administration (or equivalent) will be considered an asset.
Experience:

Recent experience* in providing executive and administrative support services to senior management including the management of an agenda, managing daily flow of information, and planning/coordinating logistical aspects for meetings.
Experience reviewing, formatting and tracking documents such as memoranda, ‎briefing notes, or official correspondence.
Experience in dealing with sensitive and confidential issues and liaising with senior management.
Experience in effectively managing calendars and establishing priorities.
Recent and significant experience* using computer software for word processing, spreadsheets and email such as: MS Outlook, Excel, Word and Power Point.
Recent experience is defined as having performed the duties in the last two (2) years.
Competencies:

Integrity, Respect and Awareness, Service, Working in a Team, Achieving Results, Change and Innovation, Interactive Communication, Administrative Knowledge and Skill

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Administrative Assistant

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Required – OFFICE ASSISTANT Female for a General Trading Company in Dubai.

Must be above 30yrs old

Nationality: Filipino/Indian

At least 2 yrs exp. in Dubai in the same field with Good Communication Skills, Knowledgeable in computers specifically in MS Office.

Candidate must be present in Dubai for personal interview.

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Administrative Assistant

This position is responsible for administration management with the support of HR/Admin Manager.


Job Requirements:

1. Bechelor degree or above;
2. Local driving license required, familiar with traffic and living circumstance of Dubai.
3. Good in spoken and written English.
4. More than one year administration experience;
5. Self-motivated, efficient, with high sense of responsibility and be able to work under pressure;

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Secretary

1. Dubai office of international group headquartered in Paris, looking for secretary.

2. Part time position only (half time, morning)

3. Indian nationality required for liaising activities.

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Receptionist


- Female candidate with minimum 2 years experience in UAE.
- Experience in reception / secretarial and administration.
- Must be fluent in English and proficient in MS office.
- Arabic speakers or real estate experience preferred.

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Account Assistant

* Issue account numbers, after receiving relevant information.
* Check values and settlement/payout cheques.
* Retrieve all relevant documentation for each sale and ensure retention thereof in deal file.
* Submit documents to financial institutions for payment.
* Reconcile all Sundry accounts at month end.
* Minimise bad debt by enforcing credit control procedures.
* Control collection of outstanding debts.
* Enforce conformity of all deals with Company Policies & contracts.

Internal Liaison

* Compile month-end reports as required.
* Report problems to Financial Manager and Sales Manager.
* Monitor all deal progress
* Liaise at all times above managers.
* Maintain good communications with all peers, management and staff.
* Debt Collection and Customer Liaison.
* Control all debt collection.
* Maintain good customer relations by taking appropriate action in cases of queries and problems.
* Action collection of debt from delinquent payers.
* Ensure that all client contact enhances service and quality and generates business opportunities.
* Key Performance Areas & Tasks
* Banking and Financial Institutions Interface
* Perform all necessary procedures to bank monies received as per company regulations.
* Follow up on any R.D. cheques.
* Promote good relations with financial institutions to facilitate prompt payment.
* Managing Administration.
* Monitor cash collection.
* Ensure all documents and procedures pertaining to the continuation of business are correctly completed and adhered to.
* Ensure all records are completed and kept in accordance with legal requirements and company policies.
* Monitor all correspondence to debtors.
* Report timeously to management on bad debt provisions and write-offs.
* Monitor the reconciliation all accounts relating to debtors, and debtors’ write-offs.
* Ensure that all possible steps have been taken to recover outstanding amounts before consulting H/O legal department.
* Ensure all relevant information and documents are forwarded to legal department to assist in legal action and maintain regular contact with legal department and lawyers.

Directing Strategic Focus
* Remain updated on latest changes and trends in the automotive credit business and operate accordingly and develop credit strategies for the future.

Managing Assets
* Ensure optimisation of cash flow through appropriate credit control systems.
* Ensure that customer credit worthiness is evaluated.
* Establish applicable credit limits, risk categories and payment terms, and manage adherence to the limits.
* Monitor the quality of the divisions debtor accounts by evaluation of the age analysis, and review bad debt provisions.
* Liaise with all groups who have an interest in the credit control function, including lawyers (for bad debt recovery), banks and credit bureaus.
* Develop appropriate administration systems to ensure the smooth running of the credit function, including appropriate document retention systems and provide a support function to credit administration staff, including assistance with account reconciliations, follow-up activities on various ledgers and customer queries.

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Administrative Assistant

Attending to phone calls, greet visitors, maing travel arrangement, updating all staff personal files & other data base & provide general admin support & other duties as and when required.

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Receptionist

Their company is a leading importer and distributor of furniture fittings, architectural hardware and tools based in Dubai UAE.
Remuneration Offered: AED. 2500.00 per month (all inclusive)

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Receptionist

Our Client, Future Energy Alliance (FEA) is specialized in water & wastewater treatment equipment & systems, chemicals and storage. Their broad experience in water quality management allows them to cater to domestic, commercial & industrial water treatment applications.
They are looking for an energetic and very organized individual for full-time position as a Receptionist and Secretary.

Skills should include:
Written / Spoken English
Computer Literate (Word / Excel)
Typing Skills
Filing and organization skills
Business opportunity is long term and they are looking for a team player.

PLEASE USE REFERENCE NUMBER IN THE POSITION FIELD.


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Office Administrator

Our Client, Watan Properties Development is active in Real Estate, Properties Development, and Consultancy and related multiple businesses. The Head Office is located in Sharjah.

They are seeking to hire the services of a Bi-Lingual (Arabic and English) Office Administrator / Executive Secretary.
Job Description:
Independent correspondence in English and Arabic, Office Administration, dealing with clients, management and office staff.
Must be well organized, familiar with record handling, appointments etc.
Should be capable of organizing meetings, preparing agenda items, minutes of the meeting and day to day secretarial business.
Immediate start with excellent package for the right candidate.

PLEASE USE REFERENCE NUMBER IN THE POSITION FIELD.


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Secretary

Our Client, ART Real Estate, subsidiary of Al Rais Group is seeking to hire a Female Secretary for their new office in Dubai.

Job Description:
The potential candidate should have 1 2 years secretarial experience. The incumbent should possess strong communication skills. She must be smart and presentable. Candidate should have excellent Customer Service skills and good typing speed.
Nationality: Lebanese
Age: 25 35 years
Qualification: Preferably a graduate
Language: Arabic & English.
Good Salary Package Offered.

PLEASE USE REFERENCE NUMBER IN THE POSITION FIELD.


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Insurance Advisor

Our Client, Wafi Transportation is a division of The Wafi Group. Founded in 1973 and best known for its unique and fabulous Shopping and Entertainment Center at Wafi City, The Wafi Group manages a host of top-class Property Management, Manufacturing, Transportation, and Services Companies. Wafi Transport manages four companies in Dubai: United Car Rentals - a car rental company with branches in the UAE & Qatar; International Freight Agency - a freight forwarding agency; Wafi Limousine - a premium chauffeured limousine service; and Aladdin Container Company - a container trucking business.
Whether you are an experienced professional or just starting out Wafi Transport is a great place to build your career. Wafi Transport offers an excellent working environment, challenging career opportunities and competitive compensation.


Job Description:

As an Insurance Administrator, you will be continually evaluating the coverage of risks and adequacy with in the Wafi Transportation Group.
Duties will include providing general advice on insurance matters, negotiating and filing of claims, maintaining suitable files of insurance related documents, maintaining and insurance reports for the company, brokers/ insurers and management.

Responsibilities include:

Completing paperwork for renewals, new coverage, & endorsements
Handling of commercial motor/fleet insurance and claims - (own damage, third party and property claims; managing the repair process)
Sending and chasing for proposal forms and declaration forms
Dealing with insurance brokers and liaising with Wafi Head Office
Ensuring all documentation associated with placing, amending or renewing insurance policies are completed in a reasonable timescale and are accurate
Regularly following up with brokers
Working with and assisting team members with various projects/tasks
Verifying certificates, and other policy documentation
Performing invoice verifications for payment to brokers.
Assisting accounts with resolving statement queries regarding premium differences
Chasing Insurers for amended documents
Performing accounts reconciliation and renewal register
Skills need :

Strong organizational skills
Detail oriented
Excellent communication and customer service skills
Outstanding time management skills
A willing and "can-do" attitude
A level of competency in IT/Ms Office
Qualifications
Experience in Word & Excel
Minimum 1 year experience in General Insurance
Completed or be studying toward your Tier 1/2 Qualifications


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Administrative Executive

A global conglomerate with business interests in General Trading, Electronics and Appliances, Retail Foods and Information Technology, our Client the Nikai Group is led by the visionary and diplomat-turned entrepreneur Paras Shahdadpuri. Under his foresight and direction, Nikai Group of Companies has grown into an international operation from a general trading enterprise.
The Company''s initial foray was into general trading and bulk movement of commodities such as teas, coffee, rice and fertilizers to various destinations across the world. Crescent general Trading of the Nikai Group has entered into a strategic tie-up with the Indian FMCG giant, Hindustan Lever Ltd, to stock, market and distribute the vast portfolio of Lever products in designated countries.
Nikai established itself as a major brand in the region with over 400 electronic and household essentials. The Nikai brand is today widely acknowledged for its superior quality and competitive prices. Identifying niches in the marketplace has always been the forte of Nikai Group.

Our clients are in need of an Administration Executive to join their dynamic team.
REPORTS TO: HR Manager
RESPONSIBILITIES:
Effectively manage and oversee a filing & monitoring system for employees'' records (i.e. labour card, visa status, trade license expiry, passport expiry, etc.)
Provide assistance to the Company P.R.O. in labour and immigration procedures/ documentation
Provide support to Company P.R.O. in transactions with government bodies (i.e. Dubai Municipality, Chamber of Commerce, Traffic Dept, Police, etc.)
Administrative works (i.e. handling the insurance of vehicles, office maintenance, travel coordination, purchasing office supplies, etc.)
Inter-office coordination

Age: 26-30, Male

EXPERIENCE: Minimum 3 years experience in Admin Dept
EDUCATION: Minimum, Graduate
COMMUNICATION: Excellent in English and Hindi. Should be very confident enough to speak to very senior people (i.e. Directors & Chairman)
KNOWLEDGE/ SKILLS:
Excellent interpersonal skills
Strong background in admin works
Working knowledge in labour and immigration procedures and documentation
Basic knowledge of U.A.E. labor laws

This position is currently closed. We are still accepting CV''s for similar positions. Please click on the Apply Now button and proceed.

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Secretary

Our Client, Arab Link Tourism & Rent a Car was created in 1994, with a vision to act as the premier supplier for Total Tourism Service System in Dubai.
As winner of Dubai Service Excellence Scheme of Dubai Economic Department in 2003 & 2004. They have succeeded to become one of the major wholesaler inbound tour operator

Our main services:

-car rental
-Hotel booking worldwide
-Safari and sightseeing tours
-Holiday packages
-Meeting, incentive, Conference, and Exhibitions

Job Description:

Looking for staff of the following positions:

- Secretary of 3 years minumum Experience
- Sales Manager of 3 years minimum experience in hotel business ( 4 or 5 stars)
- Reservation staff of 2 years minimum experience in hotel booking

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Secretary

Our Client, International Diamond Group DMCC, specializes in extraction, processing and trade of precious metals, diamonds, production and sales of jewelry. They are a member of the Dubai Diamond Exchange (DDE) and have a dynamic team of highly experienced and qualified gemologists engaged in import/export of rough and polished diamonds of all sizes.

They are looking for a full-time Secretary to work in their Dubai Office location. Successful candidate must have the following attributes:

* Good English skills both written and oral
* Good knowledge of Word, Excel, Internet Explorer
* Knowledge of general office equipment
* Good understanding of office work and business correspondence
* UAE driving license& car as a must
* Minimum of 1- 3 years experience in the UAE
* Presently in UAE
PLEASE MENTION POSITION IN THE SUBJECT FIELD

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Administrative Executive

Our client Media Power is an agent for PF Concept Group for corporate gifts in the region. PF Concept Group carries over 8,000 different articles for small quantities and fast delivery. PF Concept Groups philosophy on its own proprietary brands focuses on the creation of original quality branded products, which ensure the continuity of the product ranges and enhancement of brand awareness and recognition in the market. They have Associates in Hong Kong to supervise, audit and supply from China with competitive prices.

They are currently seeking to hire an Experienced & Presentable Secretary/Administrator.
Self corresponding in proper English.
Computer Literate is a must.
Own transportation.
Location -Media City.
Salary depends on qualifications.
Knowledge of Arabic Language will be of advantage.

This position is currently closed. We are still accepting CV's for similar positions. Please click on the Apply Now button and proceed.

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Executive Secretary

Our Client is a Private Equity Investor. They are in urgent need of the services of a Western Educated Executive Assistant. The ideal candidate should be a smart presentable western educated female secretary with relevant experience in providing executive assistance to the Chairman. She should possess good communication skills, can handle correspondence independently and has the ability to work under pressure. Excellent package offered.

PLEASE MENTION REFERENCE NUMBER IN THE POSITION FIELD.

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Secretary

Our Client, German Limbtech in Dubai offers orthopedic Technology for handicapped people. The quality and reliability of the services is guaranteed by the over 80-years experience of the German enterprises and the Higher education (German Meister ISPO Cat.1) of Mazhar Hussain Tazagrami, Andreas Buchold and Michael Mllenheim at the Federal College Of Orthopedic Technology (BUFA) in Germany. The location of Dubai Healthcare City was chosen to offer the highest German standard of services in Prosthetics and Orthotics for the physically disabled and amputees Population of the Gulf States.

They are seeking to hire the services of an Office Secretary.

Job Description:
1. To maintain office records.
2. To attend calls and fix appointments for patients, visitors and other events.
3. Should be fluent in Arabic and English.
4. To be able to work with computer in Arabic and English. To write and formulate letters and drafts in English and Arabic.
5. To be able to communicate with patients and visitors in English and Arabic.
6. Be ready to attend training courses abroad locally, to be very flexible in timings and adaptation to different situations.
7. Entusiastic,Honest,hardworking and punctual.


PLEASE MENTION REFERENCE NUMBER IN THE POSITION FIELD

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Administrative Assistant

We are looking for a smart, presentable, friendly and hard working Office Assistant to join the HR & Admin team for our JLT office. The duties will include but not be limited to: - Welcome visitors by greeting them, in person or on the telephone; answering or referring enquiries. - Prepare and serve water/tea/coffee to guests and staff. - Receive, direct and relay telephone messages and fax messages. - Deliver mail, open and date stamp all general correspondence, maintain the general filing system. - Assist in planning & preparation of meetings, conferences and conference telephone calls. - Maintain an adequate inventory of office & pantry supplies. - Supervise the Pantry staff in maintenance of pantry cleanliness. - Over look complete house keeping and day to day administration duties - Manage other ad hoc and miscellaneous tasks

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Administrative Assistant

Undertake a variety of administrative and operational duties and planning, organizing, and following up with science communities, programs, events, and activities that help nourish the U.A.E space science field supporting the organization realizing the strategic objectives. Key Responsibilities ? Support planning and coordination of science programs and activities including but not limited to MBRSC ? Grants programs, Research Experience for Undergraduates program, and the Annual Science Workshop. ? Monitor and track program?s progress and handle any issues that arise ? Schedule and organize science programs meetings/events with internal and/or external entities or individuals and maintain agenda. ? Support growth, development, and sustainability of science programs and come up with new program initiatives. ? Follow up with sponsored students and keep contact with enrolled students in the science programs. ? Support space science outreach activities. ? Act as the point of contact between external parties and the department and facilitate flow of information adequately to all parties. ? Help build and maintain positive relations within the team and external parties.

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Receptionist

Job description: receptionist and admin staff
dealing with different real estate portals; dubizzle, property finders.
maintenance of trakhessi permit
listing properties
arranging meetings and bookings appointments
handling courier
organize pantry, documents, computer based information
maintenance of the office clean and tidy.
know how to prepare offer letters, tenancy contract, and other related papers

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Administrative Assistant

Welcome visitors by greeting them, in person or on the telephone; answering or referring enquiries. - Prepare and serve water/tea/coffee to guests and staff. - Receive, direct and relay telephone messages and fax messages. - Deliver mail, open and date stamp all general correspondence, maintain the general filing system. - Assist in planning & preparation of meetings, conferences and conference telephone calls. - Maintain an adequate inventory of office & pantry supplies. - Supervise the Pantry staff in maintenance of pantry cleanliness. - Over look complete house keeping and day to day administration duties - Manage other ad hoc and miscellaneous tasks

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Personal Secretary

Skills: Personal Secretary, Executive secretary, Executive assistant secretary, PA, EA, Secretary female Industry: Any Functional Area: Admin/Secretarial We are currently hiring for PERSONAL SECRETARY to MD for one of our client, ? Work Location: Dubai ? Total Experience: +3 years of Experience, GCC Experience Preferable ? Visa Status preferred: Valid or Cancelled /Ready to join Immediately ? Salary Range: AED 5,000 to AED 6,000 per month, Depends on Experience ? Benefits: Insurance & Air Ticket ? Gender: Male/Female

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Administrative Assistant

Operating from two large offices here in Dubai, you will be part of an integrated team environment. Supporting the Director for IP and Proposal, the role will be responsible for overseeing and managing all the departmental and clerical duties. This will include extensive diary and travel management, interaction with clients, vendors and visitors, extensive filing and document management, research and adhoc project based work. You will develop internal, cross working relations across different departments internally and external working relationships with clients, vendors and local authorities. Requirements ? We are seeking candidates with English for this role, due to our client?s requirements. ? The ideal candidate will come from a well-rounded administrative background, rather than a one on one PA role. ? Candidates will need to be flexible and outgoing and happy to assist in all areas with a strong ability to multitask. ? The emphasis is very much on maintaining the strong core team atmosphere

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Executive Secretary

personal administrative support and assistance to the President and take responsibility for office administration, facilities management and secretarial support for the office. Accountabilities Executive Support: ? Co-ordinate internal and external meetings for the President ? Manage and maintain schedules, appointments and travel arrangements ? Monitor, respond to and distribute incoming communications ? Conduct research, assemble and analyse data to prepare reports and documents ? Prepare and edit correspondence, communications, presentations and other documents ? File and retrieve documents and reference materials ? Answer and manage incoming calls ? Receive and interact with incoming visitors ? Interact with external clients ? Co-ordinate project-based work ? Plan off-site events such as leadership meetings or company celebrations (book space, catering, transportation, etc.). ? Review operating practices and implement improvements...
salary 10,000 AED per month

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Administrative Assistant

This position responds to the General Manager and the President. Therefore a high level of skill, discretion and confidentiality is required. Duties Include But Not Limited To ? Answer, screen and forward any incoming communications while providing basic information when needed. ? Managing and organizing all files; ensuring all information is complete and accurate. ? Create work orders, compile estimates and manage CRM. ? Update appointment calendars and schedule meetings/appointments as needed. ? Perform other clerical duties such as filing, photocopying, collating, faxing etc. ? Prepare orders for office supplies. ? Special projects and assignments as needed. Our Ideal Candidate Will Possess The Ability To ? Function proficiently within Microsoft Office Suite ? Work both in a collaborative team setting and independently as needed. ? Communicate efficiently and effectively in a high paced environment. ? Communicate a VERY high level of Customer Service. ? Follow detailed processes and procedures. ? Utilize exceptional critical thinking and problem solving skills. ? Assure quality and productivity standards are followed. We thank you for your interest, we will respond to those considered and look forward
Salary 6000 AED per month

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Advertising Executive

Education:

Successful completion of a secondary school diploma.
University degree or college diploma in business or public administration (or equivalent) will be considered an asset.
Experience:

Recent experience* in providing executive and administrative support services to senior management including the management of an agenda, managing daily flow of information, and planning/coordinating logistical aspects for meetings.
Experience reviewing, formatting and tracking documents such as memoranda, ‎briefing notes, or official correspondence.
Experience in dealing with sensitive and confidential issues and liaising with senior management.
Experience in effectively managing calendars and establishing priorities.
Recent and significant experience* using computer software for word processing, spreadsheets and email such as: MS Outlook, Excel, Word and Power Point.
Recent experience is defined as having performed the duties in the last two (2) years.
Competencies:

Integrity, Respect and Awareness, Service, Working in a Team, Achieving Results, Change and Innovation, Interactive Communication, Administrative Knowledge and Skill

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Administrative Assistant

Required – OFFICE ASSISTANT Female for a General Trading Company in Dubai.

Must be above 30yrs old

Nationality: Filipino/Indian

At least 2 yrs exp. in Dubai in the same field with Good Communication Skills, Knowledgeable in computers specifically in MS Office.

Candidate must be present in Dubai for personal interview.