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Job Description

Job Duties will include:-

1. Agenda management: Organize and manage the agenda for the Director by scheduling and confirming appointments and meetings and draw attention to fulfill commitments.

2. Correspondence: Prepare a variety of letters, documents and presentations, for Directors approval, using the appropriate software.

3. Phone and email: Receive, screen and dispatch telephone calls and emails, and route and handle routine matters that do not need the Directors attention.

4. Administration and filing: Organize and maintain various filing systems for the department in order to keep updated records and to make the information available and accessible.

5. Reporting: Draft the regular reporting and reports when required.

6. Instructions and requirements: Communicate and coordinate various instructions and requirements of the Director with various individuals and/or departments.

7. Travel: Organize and book travel and hotels itineraries.

8. Meetings: Organize and distribute the relevant documents and information for meetings and draft and distribute the meetings minutes.

9. Visitors: Receive and host visitors for the Director.

10. Bookings: Take and record course bookings.