1. Maintain and update as required, a departmental filing system, which ensures that documentation is easily accessible
2. Deal with collection of mail, faxes, filing and day-to-day general secretarial duties
3. Open, sort, and distribute incoming correspondence, including faxes and email.
4. File and retrieve corporate documents, records, and reports
5. Prepare responses to correspondence containing routine inquiries
6. Respond to, on behalf of the Chairman, straightforward correspondence, queries and enquiries within the established guidelines.
7. Co-ordinate arrangements for a variety of meetings, internally and externally, assembling appropriate material, as required, to ensure the smooth running of these meetings
8. Arrange on request appointments visits and travel arrangements for the Chairman so the time is used effectively and keep his diaries up-to date.
9. Co-ordinate arrangements and prepare agendas for a variety of meetings, internally and externally, assembling appropriate material, as required, to ensure the smooth running of these meetings and keep the meeting minutes organize.
