Administration Supervisor:
1. Assigns work, provides direction to clerical staff and ensures that assigned
tasks are completed. Ensures effective and appropriate clerical staff
coverage.
2. Orients and trains clerical staff.
3. Monitors the performance of staff. Provides feedback on their performance
and conducts performance evaluation.
4. Participates in the recruitment and selection of clerical staff by performing
duties such as advertising vacancies, screening resumes, interviewing
applicants and providing input on selection.
5. Evaluates, develops and recommends office procedures and practices to
senior management. Ensures that approved office policies, practices and
procedures are understood and followed.
6. Responds to outside inquiries about services offered by the organization.
Communicates with other community service agencies and/or ministries
regarding client enrolment in and attendance at programs.
7. Performs a variety of secretarial duties such as drafting and typing routine
correspondence, arranging meetings and taking minutes.
8. Tracks office or program expenditures by recording expenses, alerting the
supervisor to budget overruns and unusual expenses and authorizing
purchases. Maintains a variety of financial records such as petty cash fund,
purchase orders and cheque requisitions. Provides input into budget
formulation.
9. Collects, researches, organizes and summarizes data from a variety of
sources and produces reports such as program status and board reports.
10. Maintains client and program information using spreadsheet and/or database
software.
11. Produces ad hoc reports from databases as required by the supervisor by
identifying and organizing the required information, compiling data, designing
format, and printing reports.
12. Performs other related duties as required.
