To provide the company with the services related to government regulations and approvals and at the same time to contribute/assist in the office operations whenever required
.•To submit and ensure the processing of all types of applications and paperwork to the local government bodies, including but not limited to visit visas, employment or residence visas, car registrations, Trade License, labor permits, export license, economic license, foreign license, etc.
•To proactively manage the timely renewal of all Employment Visas and Labor Permits.
•Assist employees in renewing visas for their immediate dependants.
•To assist all GM sponsored staff and their dependents in the medical check process.
•Send employees a notification of documentation required prior to their visa/labor card expiring.
•Manage the visa checklist as when the rules on visa/labor changes
•Assist the company and the employees with visa arrangements in Embassies.
•To maintain a database of all passports and residence visas by scanning all documents and directly updating the database when details change.
•Maintain and update the Freezone site on a regular basis by checking for expiry on CEC /gate pass/export licenses /portal accounts and ensure to manage the minimum required fund on the portal.
•To renew all company related licenses prior to their expiry date.
•Send out notifications on documentation required to renew trade licenses and complete surveys, etc. required by the government bodies at the time of license renewals.
•Submit detailed reports related to visa expenses to the finance department.
•To submit required documentation to the banks and process bank transactions as advised by the Regional Finance Manager.•Assist in company errands when required to.
•Accurately prepare and process required legal documents like rent contract attestation in government agencies such as Ministry of Economic, Ministry of Finance, Customs, Court, Chamber of Commerce, Traffic Department and Municipality.
•When the need arises, represent the company at different offices like Airport Embassies, Police Station, Ministries/Municipalities and other Government Departments.
•Deal promptly and productively on general inquiries about PRO functions
•Assist the office in determining any issues identified with organization vehicle registration and renewals
•Acquire visas from different Embassies in UAE for staff members for business related travels
Qualifications and Skills
•Very good oral and written communication skills in English and Arabic.
•Minimum 4 years experience in a government liaison role/PRO in the UAE (Mainland & Free zone).
•Strong background in UAE Labor law
•Proficient typing skills in English and Arabic.
•High level of interpersonal skills to work effectively particularly with local government bodies.
•Excellent organization skills.
•Excellent computer skills and IT knowledge on all Government official smart apps, e-dirham, e-Government applications and other Electronic Funds Transfer.
•College graduate, preferably Bachelor’s degree.
•Knowledge and experience in the portal system usage (Immigration and Free zone)
•With a valid UAE driver’s license