Title: Administrative Coordinator Location: Dubai, UAE Job Type: Full-Time Salary: AED 3,000 – AED 4,000 About Us:BEEM Technical Services Contracting LLC is a recognized leader in the interior and fit-out construction sector in Dubai. Renowned for our precision, innovation, and unwavering commitment to quality, we bring visions to life, creating spaces that embody excellence and meet our clients’ highest expectations. Job Description:We are currently in search of a highly organized, meticulous, and proactive Administrative Coordinator to join our dynamic team. This individual will play a critical role in supporting our daily operations, managing various administrative responsibilities, and ensuring the smooth operation of our office. Responsibilities: Provide vital administrative support to ensure seamless office operations. Assist in managing and coordinating interior and fit-out construction projects, as well as facilities management activities. Support project managers and staff with diverse administrative tasks. Facilitate communications via email, phone calls, and direct interactions with clients and vendors. Generate, modify, and manage documents, including reports, memos, emails, and other correspondence. Issue invoices and input data into the QuickBooks accounting system. Liaise with suppliers to secure quotations and manage procurement activities. Assist managers in preparing project quotations and proposals. Schedule and coordinate appointments, meetings, and project timelines. Oversee the inventory of office supplies, placing orders as necessary. Maintain, organize, and secure all hardcopy and softcopy documents, including invoices and quotations, on the company’s Google Drive. Track submitted quotations to clients, proactively following up on them, as well as on invoices and other relevant documents. Provide general support to visitors and clients, ensuring a professional office atmosphere. Serve as the primary point of contact for both internal and external stakeholders. Manage multiple projects and deadlines with precision, ensuring attention to detail. Requirements: Proven administrative experience, preferably within the construction, interior fit-out, or facilities management industry. Extensive knowledge of office management systems and procedures. Experience with accounting software, particularly QuickBooks. Skills in invoicing, data entry, procurement, and document management. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and Google Drive. Exceptional time management skills and the ability to prioritize work efficiently. Strong attention to detail and problem-solving abilities. Excellent written and verbal communication skills in English. Robust organizational skills with the capacity to multitask in a high-paced environment. A High School degree; additional qualifications as an Administrative Assistant or Secretary are a plus. How to Apply:Interested candidates are invited to submit their resume, cover letter, and any other pertinent documents to recruitment@beemtsc.com, with “Administrative Coordinator Application - [Your Name]” as the subject line. Please address your application to Mr. Maan Al Waidh, ensuring all documents are submitted by [Closing Date]. Job Types: Full-time, Permanent Salary: AED3,000.00 - AED4,000.00 per month Ability to Commute: Dubai (Required) Ability to Relocate: Dubai: Relocate before starting work (Required) Application Deadline: 31/10/2023