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Reports to: Regional Director

Duration: Three years, with the possibility of renewal

Location: World Scout Bureau, Arab Support Centre (Cairo, Egypt) [Local hire]

Summary

The Assistant in the Regional Director's Office plays a pivotal role in providing administrative and

operational support to ensure the smooth functioning of the office. This position requires excellent

organisational skills, attention to detail, and the ability to multitask effectively. The Assistant will

work closely with the Regional Director and other members of the Arab Support Centre team to
facilitate communication, manage schedules, coordinate meetings, and handle various

administrative tasks.

Responsibilities

• Administrative support:

travel arrangements.

o Prepare and organise documents, reports, and presentations as required.
o Handle incoming correspondence, emails, and phone calls, responding or

redirecting them appropriately.

o Maintain office supplies inventory and ensure office equipment is in good working
condition.

o Assist in the preparation and coordination of regional events, workshops, and
conferences.

• Communication and coordination:

stakeholders, conveying messages, requests, and instructions as needed.

o Coordinate communication within the regional teams, ensuring timely
dissemination of information and follow-up on action items.

o Draft, proofread, and edit correspondence and official documents on behalf of the
Regional Director as necessary.

• Data management and record-keeping:

administrative documents.

o Assist in the compilation and analysis of data for reports, presentations, and
decision-making purposes.

o Ensure confidentiality and security of sensitive information and documents.

• Meeting coordination and support:

organising logistics.
o Attend meetings as required, take minutes, and follow up on action items to

ensure timely completion.

o Prepare meeting materials and presentations, ensuring they are distributed to
participants in advance.

• Special projects and other duties:

contributing to the overall goals and objectives of the organisation.

o Assist in the onboarding of new staff members and provide induction on office
procedures and protocols.

o Perform other administrative tasks and duties as needed to support the efficient
operation of the Regional Director's Office.

Job requirements

Experience, skills, and qualifications

• Degree in business administration, management, or related field.
• Proven experience in administrative support roles, preferably in a regional or international

organisation.

• Excellent organisational and time management skills, with the ability to prioritise tasks and

• Fluency in Arabic and English is a must (other languages are considered an asset).

• Strong digital literacy with excellent use of Microsoft Office suite, Dropbox, Zoom, Slack,

discretion.

• Ability to work independently with minimal supervision and as part of a collaborative team.

• Flexibility and adaptability to changing priorities and willingness to take on new challenges.

• Knowledge of regional issues and cultural sensitivity may be an asset.

Personal qualities

• Strong work ethic, self-motivated, proactive autonomous and solutions orientated.

• Ability to work as a team player in a culturally diverse worldwide team of staff and

solving mentality.

• Interested in working for a values-driven organisation, displays honesty, integrity, and a

strong sense of ethics in all actions and decisions.

• Flexible and able to adapt to a changing work environment.
• Willing to occasionally travel overseas and work in the evenings and weekends, as required.

Eager to learn with a sense of curiosity.

• Ability to manage multiple priorities in fast-paced working environment.

• Immediate availability is an asset.

Summary of employment

Terms and conditions

The WSB offers a range of tangible and intangible working benefits. This is a full-time position with

a contract of three years with an option to extend the contract subject to agreement by both

parties.

• Salary paid monthly will be appropriate to the role.
• Position is based in the Arab Support Centre in Cairo, Egypt.

• Contractual hours of work are a minimum of 40 hours per week, Sunday through Thursday,

but additional hours may be required for the effective performance of the role for which

there will be no additional remuneration. The successful candidate must be willing to work
in the evenings and on weekends, when necessary.

• Holiday entitlement is 21 days per annum plus public holidays in the country where the

position is based.

• WSB has a medical plan – full details will be provided on employment.
  

The offer of internship appointment will be subject to:

• Three satisfactory references
• Verification of relevant qualifications

• Confirmation of eligibility to work in the Arab Support Centre (or the ability to obtain the

appropriate work permits, at the WSB’s expense).

• Satisfactory completion of the probation period (three months).

How to apply

Applications should be submitted no later than 23:59 Cairo time (UTC+2) on Thursday, 2 May

2024 and should include:

1. Curriculum vitae with full details of education and career history.

2. Cover letter outlining your suitability for the role, relating your skills, knowledge and

experience to the requirements of the job description. Your particular interest and

motivation in applying for this role should also be outlined.

3. Contact information of at least two people who can provide employment references.

Applications and inquiries should be sent by e-mail to

Ideally, the Assistant, Regional Director Office will start on 1 June 2024.

The World Scout Bureau is committed to making appointments on merit by a fair and open process, taking due

account of equality and diversity.