Job Description
Brief about company :- Mazrui International is a diversified holding group with businesses across different industries such as Financial Investments, Oil & Gas/Oilfield Services, Construction, Trading and Distribution (Pharmaceuticals, Medical Devices, Industrial Equipment), Real Estate, Retail, Hospitality, Education etc.
Designation :- Office Administrator cum Accountant
Reporting to :- Finance and Operations Manager
Job Objective :- The Office Administrator cum Accountant will be responsible for managing administrative functions, office operations, and ensuring accurate financial record-keeping and reporting. This role requires a strong understanding of both administrative management and accounting practices, ensuring smooth operations across all departments.
Key Responsibilities/Duties :-
Administrative Duties:
- Oversee the day-to-day office operations, ensuring a smooth workflow and effective communication between departments.
- Manage office supplies and inventory, ensuring all necessary materials are available.
- Handle correspondence, scheduling, and general office maintenance tasks.
- Coordinate meetings, appointments, and travel arrangements for management or staff.
- Maintain filing systems (both physical and digital) and handle document management and record-keeping.
- Supervise office staff, delegating tasks, and managing performance.
- Assist in human resource functions, such as payroll coordination, recruitment, and onboarding processes.
Accounting Duties:
- Prepare and maintain accurate financial records, including accounts payable and receivable, bank reconciliations, and journal entries.
- Generate and review financial reports such as balance sheets, profit and loss statements, and cash flow statements.
- Manage the company's accounting software, ensuring all entries are up-to-date and accurate.
- Assist in preparing and monitoring budgets, ensuring adherence to financial policies and procedures.
- Ensure compliance with financial regulations, tax laws, and audit requirements.
- Handle invoicing, payments, and financial transactions in a timely and organized manner.
- Assist with monthly, quarterly, and year-end financial closings and audits.
Ability & Skills :-
- Ability to manage multiple tasks and responsibilities simultaneously while maintaining attention to detail.
- Strong time management and prioritization skills to ensure deadlines are met for both administrative and accounting tasks.
- Proficient in maintaining financial records, handling invoices, processing payments, and reconciling accounts.
- Capable of preparing, monitoring, and controlling budgets, and identifying areas for cost savings.
- Ability to generate, analyze, and interpret financial statements such as profit & loss statements, balance sheets, and cash flow reports.
- Understanding tax regulations, compliance, and reporting requirements.
- Ability to match and reconcile financial data from the company's bank accounts with internal records.
- Efficient at managing office operations, including scheduling, organizing files, and coordinating meetings.
- Maintain both digital and physical filing systems, ensuring all documents are filed correctly and securely.
- Strong verbal and written communication skills to interact with internal teams, external clients, and vendors.
- Ability to identify and resolve issues quickly, whether administrative or financial in nature.
- Proficiency in Excel for financial calculations and reporting, and Word for drafting documents. Familiarity with PowerPoint for presentations may also be beneficial.
- Accuracy in accounting tasks such as processing financial transactions, data entry, and ensuring reports are correct.
- Ability to analyze financial data, identify trends, and offer insights or recommendations based on findings.
- Capable of handling a range of tasks across different areas, switching between administrative and financial duties without losing focus.
- Flexibility to adjust to changing company needs, priorities, or evolving software tools.
- Ability to work with different departments, including HR, sales, and management, to support office and financial operations.
- Polite and professional when interacting with clients, vendors, and other stakeholders.
- Handling sensitive financial and employee information with the utmost discretion.
- Upholding ethical standards in financial reporting, ensuring accuracy and transparency in all transactions.
