Job Title: Property Management Maintenance Coordinator
Company: Artha Realty LLC
Location: Dubai, UAE
Employment Type: Full-time
Job Location: Artha Realty LLC, 3rd floor, office 75, Oasis Mall, Al Qouz-1, Dubai
Working Days & Timings: Monday-Friday: 9.00am-4.00pm; Saturdays: 9.00am-400pm
About Artha Realty
Artha Realty LLC is a growing real estate brokerage and property services firm in Dubai, known for its professional approach, strong developer relationships, and client-centric service. As we expand our property management portfolio, we are looking for a detail-oriented and proactive Property Management Coordinator to support smooth day-to-day operations.
Job Summary
The Property Management Coordinator will be responsible for coordinating administrative and operational aspects of managed properties, acting as a key liaison between tenants, landlords, vendors, and internal teams. The role requires strong organizational skills, excellent communication, and hands-on experience in property management processes within the UAE.
Key Responsibilities
Tenant & Landlord Coordination
Act as the primary point of contact for tenants and landlords for day-to-day property-related matters
Coordinate move-ins, move-outs, handovers, and snagging processes
Handle tenant queries, complaints, and service requests in a timely and professional manner
Assist with tenancy contract renewals, notices, and documentation
Property Operations & Maintenance
Coordinate maintenance requests and follow up with approved vendors and contractors
Schedule inspections, repairs, and preventive maintenance
Track maintenance work orders, costs, and completion timelines
Ensure properties are maintained as per agreed standards and SLAs
Documentation & Compliance
Prepare, manage, and maintain property management documentation, including:
Tenancy contracts
Ejari registration and renewals
Notices, NOCs, and handover documents
Ensure compliance with RERA, Ejari, and relevant Dubai real estate regulations
Maintain accurate digital and physical records for all managed properties
Financial & Administrative Support
Coordinate rental cheques collection and handover to accounts team
Track service charges, maintenance invoices, and vendor payments
Assist in preparing reports related to property performance, occupancy, and maintenance
Support budgeting and cost-control efforts for managed properties
Internal Coordination
Work closely with property managers, leasing team, accounts, and front office
Update CRM (Bitrix)/ property management systems with accurate and timely information
Support audits and management reporting as required