Job Description
Position Overview
The Document Controller manages and maintains accurate document control systems throughout project lifecycles, ensuring proper document flow, version control, and compliance with company standards and regulatory requirements while supporting project teams with timely access to current documentation.
Responsibilities:
- Establish and maintain comprehensive document control systems and procedures according to company standards
- Manage document numbering, coding, filing systems, and revision control with proper version tracking
- Maintain master document registers and databases with accurate status updates and distribution tracking
- Process document transmittals, submissions, and correspondence between project stakeholders
- Review documents for completeness, accuracy, and compliance with project specifications and quality standards
- Coordinate document reviews and approvals through established workflows and track completion
- Interface with project teams, contractors, consultants, and clients regarding document requirements
- Prepare and distribute document status reports and facilitate document review meetings
- Maintain audit trails and support internal and external audits with requested documentation
- Archive completed project documentation according to company retention policies
- Provide training and support to team members on document control procedures
