Key Responsibilities
1. Client Requirement Handling
Receive and review client requirements and specifications.
Clarify technical and commercial details with clients when required.
Coordinate internally to ensure accurate understanding of scope.
2. Estimation & Quotation
Prepare cost estimates and commercial quotations based on client requirements.
Coordinate with vendors to obtain pricing and availability.
Ensure quotations are accurate, competitive, and submitted within deadlines.
3. LPO & Order Processing
Process and record client LPOs (Local Purchase Orders).
Verify pricing, quantities, and terms before order confirmation.
Coordinate order confirmation with vendors.
4. Vendor Sourcing & Negotiation
Identify and source reliable vendors and suppliers.
Negotiate pricing, delivery timelines, and payment terms.
Maintain updated vendor database and pricing records.
5. Delivery & Logistics Coordination
Coordinate dispatch, shipment, and delivery schedules.
Track order status and ensure timely delivery to clients.
Resolve logistics or supply chain issues proactively.
6. Documentation & Payment Follow-up
Ensure all required documentation is complete (invoices, delivery notes, compliance documents, etc.).
Coordinate with finance for invoicing and payment tracking.
Follow up with clients on pending payments.