The Administrative/HR Assistant handles a variety of administrative tasks including front office reception, Human Resources support, on mountain support during operational season and product sales.
esponsibilities: Processing orders over the phone Assisting sales representatives with administrative tasks Creating quotes for customers Responding to customer inquires via phone ca
Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provi
The Executive Assistant job opening in Toronto, ON may include but are not limited to: • Provide high level calendar management with emphasis on proactive planning, scheduling/rescheduling intern
What you will do • Coordinate meetings including booking of meeting rooms through Outlook and electronic schedule management system, and arrange for required catering, room set up and video confe
Your Challenge EXP’s Environmental Team is currently seeking an Administrative Assistant to join our GTA / Niagara Region. Reporting to the Manager of Environmental Services for Central region,
What will you do? - Help maintain current knowledge of client accounts by reviewing daily activity and applicable reports - Prepare client review materials, correspondence and reports - Investigate an
The Administrative Assistant III performs high-level administrative functions to support corporate priorities and assist in meeting funder obligations and expectations in accordance with VON standards
ob Description: This position enters data for shipments. He/She communicates effectively, solves intermediate level problems, assists with basic research, and demonstrates time management skills. Th
The Administrative/HR Assistant handles a variety of administrative tasks including front office reception, Human Resources support, on mountain support during operational season and product sales.
Key Responsibilities:
General Office:
Human Resources:
Qualifications
esponsibilities:
Requirements:
We offer competitive pay and benefits!
Job Types: Full-time, Permanent
Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. • Supports the coordination and dispatch of meeting agendas. • Supports the planning, coordination and implementation of department events. • Provides professional support for an executive and their senior managers within a medium to large size business group. • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. • Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. • Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). • Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. • Makes travel arrangements, booking flight/hotel reservations as needed. • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability. • Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). • Collaborates with internal and external stakeholders in order to deliver on business objectives. • Organizes work information to ensure accuracy and completeness. • Completes standardized tasks under supervision. • Performs initial problem solving within given rules/limits & escalates when required. • Broader work or accountabilities may be assigned as needed.
The Executive Assistant job opening in Toronto, ON may include but are not limited to: • Provide high level calendar management with emphasis on proactive planning, scheduling/rescheduling internal and external client meetings including organizing logistics, agendas etc. • Coordinate travel arrangements and all related logistics; prepare detailed itineraries (including national and international travel) • Manage expenses and process expense reports with accuracy in a timely manner • Draft and prepare correspondence, reports and create PowerPoint presentations Provide periodic personal assistance/support where needed • Communicating with clients via phone, in-person and email on behalf of the CEO • Perform various support functions including project support, research, and more. Some of the skills and qualifications for this Executive Assistant job opening in Toronto, ON include; • Demonstrated Executive Assistant with preferably 3-5+ years directly related career experience to C-Suite Executives • Advanced Microsoft Office skills – Word, PowerPoint, Excel, Outlook; well versed with MS Teams • Exceptional verbal and written communication skills; polished and professional • Flexible and positive attitude, available for overtime including some on-call support as required • A self-motivated worker with the ability to work together as a team as well; be the right hand/business partner for the CEO • Someone who thinks ahead in all aspects of support to help make the life of the CEO flow with ease. Our client offers a positive, polished, busy and dynamic opportunity with a passionate CEO. They offer full remote support at present, but you must be flexible to return to the office when the time comes in the downtown Toronto business core (this could start as hybrid of in office/work from home) but flexibility is key. Computer and cell phone equipment provided.
What you will do • Coordinate meetings including booking of meeting rooms through Outlook and electronic schedule management system, and arrange for required catering, room set up and video conference requirements. • Manage inbound and outbound mail and courier deliveries including tracking of mail. • Compile client document packages and deliverables for distribution. • Photocopy, print, scan and electronically file documents. • Coordinate, prepare, edit and/or proofread correspondence, and provide administrative support to Marketing, Management and Administration team. • Work independently and within a team environment to produce accurate high quality client deliverables. • Other duties as needed to support the office including reception support. At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this. What you bring to the role • Combination of education/experience in business and administration. • Excellent organizational, written and verbal communication skills. • Strong word processing skills and knowledge of MS Word, Excel, PowerPoint, Outlook and Acrobat etc. • Excellent customer service, and interpersonal skills. • Ability to maintain a positive attitude and function well under stress, while prioritizing tasks and workload. • Resilient to work pressures and able to adapt to tight deadlines while multitasking and producing high quality work. • Service and detail oriented, takes pride in completing tasks efficiently and effectively. • Post-secondary education in Administration or Business an asset.
Your Challenge EXP’s Environmental Team is currently seeking an Administrative Assistant to join our GTA / Niagara Region. Reporting to the Manager of Environmental Services for Central region, the successful candidate will be joining a fast-paced and rapidly expanding group. Any experience in the engineering industry is an asset. Your Responsibilities Edit and format reports, proposals and other technical documents. Compose and distribute meeting notes, routine correspondence and reports. Coordinate meetings of staff, as requested Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, coordinating luncheons / meetings (including coordinating with client, coordinating with caterers, preparation of documents, etc.) mailings, information gathering, word processing, transcription and document binding, document scanning. Prepare client and proposal documents as requested, including resumes/CVs, specialized tabs for proposals, letters, etc. Provide back-up/break coverage for switchboard/reception and customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers. Provide back-up support for other admin team and divisions as necessary. The Skills, Knowledge and Abilities We Seek Post-Secondary degree or diploma or equivalent work experience in an administrative capacity. 1-2 years of office administrative experience. Must have excellent written and verbal communication skills. Proficient with Microsoft Office (Word, Excel, Filemaker). Detail-oriented, organized multi tasker and can meet deadlines. Maintains a high level of confidentiality.
What will you do? - Help maintain current knowledge of client accounts by reviewing daily activity and applicable reports - Prepare client review materials, correspondence and reports - Investigate and resolve inquiries related to accounts and escalate to the Investment Advisor, Branch Management where appropriate - Utilize contact management system for daily task management - Ensure all documents follow compliance and is done accurately in a timely manner - Prepare account opening documentation for the IA team What do you need to succeed? Must-have - Financial Planning experience - Client Service experience - Administrative experience - Exceptional communication skills - Experience in the financial sector - Ability to prioritize and multi-task - Ability to work under pressure meeting strict deadlines - Proficient with Microsoft. - Business Development experience - Financial planning experience
The Administrative Assistant III performs high-level administrative functions to support corporate priorities and assist in meeting funder obligations and expectations in accordance with VON standards. The position provides support to the Director and Senior Vice President (SVP) as required. The Administrative Assistant III creates and manages a centralized, electronic information repository and provides analysis on various reports, KPIs and metrics to the Director. Key Responsibilities • Demonstrated experience in customer service, this role will interface with our internal staff, client/ family members and advisors as well as the general public. • Prepares and reports data monthly for all KPI metrics for the Director. • Supports the senior leadership team with scorecard tracking and measures that are reported to funders and meet Quality Framework needs, highlighting inconsistencies and deficiencies for management analysis and action planning. • Supports and coordinates the collection of data for reports utilized by the Director and Management when presenting statistical information to major funders and VON Senior Management Team. • Drafts formal communications on behalf of the Director and senior leadership team. • Documents and populates briefing notes, annual quality reports and quality plans for internal and external customers/funders.
ob Description: This position enters data for shipments. He/She communicates effectively, solves intermediate level problems, assists with basic research, and demonstrates time management skills. This position performs various other tasks as assigned. Responsibilities • Performs general office duties (e.g., answers telephone, completes data entry, filing, etc.). • Prepares reports/presentations using Microsoft Word or Excel. • Prepares and/or coordinates information for internal use and distribution. Qualifications • High School Diploma, GED, or International equivalent • Minimum of six months' office support experience - Preferred • Effective oral/written communication, problem solving, basic research, and time management skills • Proficiency in Microsoft Office (Word, Excel, and Outlook) • Accurate and rapid data entry UPS Canada is a diverse and equal opportunity employer. Please advise our HR representatives if workplace accommodation is needed. Thank you for your interest in UPS Canada
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