A global conglomerate with business interests in General Trading, Electronics and Appliances, Retail Foods and Information Technology, our Client the Nikai Group is led by the visionary and diplomat-turned entrepreneur Paras Shahdadpuri. Under his foresight and direction, Nikai Group of Companies has grown into an international operation from a general trading enterprise.
The Company''s initial foray was into general trading and bulk movement of commodities such as teas, coffee, rice and fertilizers to various destinations across the world. Crescent general Trading of the Nikai Group has entered into a strategic tie-up with the Indian FMCG giant, Hindustan Lever Ltd, to stock, market and distribute the vast portfolio of Lever products in designated countries.
Nikai established itself as a major brand in the region with over 400 electronic and household essentials. The Nikai brand is today widely acknowledged for its superior quality and competitive prices. Identifying niches in the marketplace has always been the forte of Nikai Group.
Our clients are in need of an Administration Executive to join their dynamic team.
REPORTS TO: HR Manager
RESPONSIBILITIES:
Effectively manage and oversee a filing & monitoring system for employees'' records (i.e. labour card, visa status, trade license expiry, passport expiry, etc.)
Provide assistance to the Company P.R.O. in labour and immigration procedures/ documentation
Provide support to Company P.R.O. in transactions with government bodies (i.e. Dubai Municipality, Chamber of Commerce, Traffic Dept, Police, etc.)
Administrative works (i.e. handling the insurance of vehicles, office maintenance, travel coordination, purchasing office supplies, etc.)
Inter-office coordination
Age: 26-30, Male
EXPERIENCE: Minimum 3 years experience in Admin Dept
EDUCATION: Minimum, Graduate
COMMUNICATION: Excellent in English and Hindi. Should be very confident enough to speak to very senior people (i.e. Directors & Chairman)
KNOWLEDGE/ SKILLS:
Excellent interpersonal skills
Strong background in admin works
Working knowledge in labour and immigration procedures and documentation
Basic knowledge of U.A.E. labor laws
This position is currently closed. We are still accepting CV''s for similar positions. Please click on the Apply Now button and proceed.
- The candidate has to look after to telephonic inquiries and had to maintain entries on computer.
- The candidate should be presentable and confident enough to handle responsibilities of reception.
- Fluent English, good communication skills, knowledge of Microsoft Word and Microsoft excel.
- Receive phone call, prepare Performa invoice and invoice.
- Taking care of office supplier, stationery etc.
Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
Job Duties will include:-
1. Prepare and manage correspondence, reports and documents.
2. Organize and coordinate meetings, conferences, travel arrangements.
3. Take, type and distribute minutes of meetings.
4. Implement and maintain office systems.
5. Maintain schedules and calendars.
6. Arrange and confirm appointments.
7. Organize internal and external events.
8. Handle incoming mail and other material.
9. Set up and maintain filing systems.
10. Set up work procedures.
11. Collate information.
12. Maintain databases.
13. Communicate verbally and in writing to answer inquiries and provide information.
14. Liaison with internal and external contacts.
15. Coordinate the flow of information both internally and externally.
16. Operate office equipment.
17. Manage office space.
Wanted Most Urgently a Male Office Assistant for a European MNC in a Free Zone in Dubai. Candidate should be below 30 years with B.com / B.B.A. degree having 3 years experience in U.A.E in the similar job. He should have good knowledge of using Computers (Word, Excel etc.), Accounts & Secretarial work. He must be hard working, sincere, honest, matured & quick learner with good verbal & written communication skills in English. Good Salary + Benefits will be offered for right candidate.
Our Client, International Diamond Group DMCC, specializes in extraction, processing and trade of precious metals, diamonds, production and sales of jewelry. They are a member of the Dubai Diamond Exchange (DDE) and have a dynamic team of highly experienced and qualified gemologists engaged in import/export of rough and polished diamonds of all sizes.
They are looking for a full-time Secretary to work in their Dubai Office location. Successful candidate must have the following attributes:
* Good English skills both written and oral
* Good knowledge of Word, Excel, Internet Explorer
* Knowledge of general office equipment
* Good understanding of office work and business correspondence
* UAE driving license& car as a must
* Minimum of 1- 3 years experience in the UAE
* Presently in UAE
PLEASE MENTION POSITION IN THE SUBJECT FIELD
Our Client, American University of London is a Pioneers Distance Learning Program since 1984, with accredited international program and highly professional and experience professor/supervisors.AUOL have a worldwide affiliation and alumni over 65 countries, worldwide faculty.
Job Description:
Office Manager - must be arabic speaking and knowledge about all aspects in university industry.
Target oriented and takes the leads for developing new business ventures and has an excellent communication and interpersonal skills.
Experience in office works functiond and directly responsible to the company director, and organised office filling and record keeping systems, preparing professional presentation for students.
We are currently looking for 5 candidates on Sponsorship Visa and staying close to Jabel Ali, Discovery Gardens, TECOM, Marina & DIP area. This will be for 2-3 months project near Jabel Ali (outside Freezone) and may be extended as per the requirement. Based on the performance, the selected employees may be retained for future projects. If you are interested, please send their CV to hr@cubeinnovators.com. Qualification and experience does not matter. This is an inside office work, basically paper preparation, scanning and data entry jobs
- Provide client counsel and complete activities on a portfolio of clients; always striving to exceed clients expectations.
- To manage key deliverables; ensuring on time, within budget and to the clients satisfaction.
- To support the PR account directors in the development of this unit.
- To mentor and support more junior account team members with their learning.
To manage the Showroom Reception efficiently, attend to guests and telephone calls in a professional manner befitting the corporate image of the Group and provide the necessary administrative support functionally required by the Showroom Manager. Job Requirements ? Education/Certification and Continued Education ? High School Certificate Knowledge and Skills ? Course in telephone handling skills an advantage ? Exposure to multicultural environment ? Well-groomed with pleasant personality ? Excellent communication skills Essential Roles and Responsibilities ? Efficient and courteous handling of telephone calls, provide necessary information /guidance to the caller and transfer the calls to the relevant personnel in the office.
Sales Coordinator
1. Career Level: Mid Career
2. Years of Experience: Min: 4 Max: 8
3. Residence Location: United Arab Emirates
4. Gender: Female
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company?s general administrative activities.
Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research
At our group we value our customer service and believe this is what sets us apart. We are offering positions with flexible hours including evenings and weekends in which you will be responsible for day-to-day support of the staff and clients. Duties may include: - Phone calls - e-mail correspondence - maintaining - Filing Qualifications: Must be motivated and customer service oriented Excellent oral and written communication skills Ability to handle confidential material and information with discretion Good organizational and multi-tasking skills Administrative experience a plus experience a plus.
My client is looking for a team of five Data Entry Analysts for a ten week project based in Dubai. If interested please apply along with details regarding your required hourly or monthly rate in AED.
Skills: Personal Secretary, Executive secretary, Executive assistant secretary, PA, EA, Secretary female Industry: Any Functional Area: Admin/Secretarial We are currently hiring for PERSONAL SECRETARY to MD for one of our client, ? Work Location: Dubai ? Total Experience: +3 years of Experience, GCC Experience Preferable ? Visa Status preferred: Valid or Cancelled /Ready to join Immediately ? Salary Range: AED 5,000 to AED 6,000 per month, Depends on Experience ? Benefits: Insurance & Air Ticket ? Gender: Male/Female
The male housemaid will be responsible for making sure that areas of the house are clean as well as organizing tasks delegated by the employer. Work task include vacuuming, dusting, laundry, mopping and waxing floors.
The housekeeper should also know how to cook and prepare food. He will also manage household purchases, delivery and budget.
The candidates must fulfill the following conditions:
With at least 3 years of experience in United Arab Emirates.
Has valid Driving license from UAE Traffic Department
Advantage and benefits:
Good salary
Free Food and Accommodation
Health insurance
Residence Visa
Our Client, Comtech Mobile Datacom offers secure, real-time packet data messaging and position reporting services using L-Band satellite networks worldwide. Comtech's technology is ideal for government agencies concerned with timely, accurate, and secure mobile communications around the world. The end-to-end satellite based solution includes earth stations located strategically around the world, leased satellite capacity, ruggedized mobile terminals, and tailored software solutions to meet and support its customers' critical needs. MTS and FBCB2 BFT both use Comtech's unique satellite based technology: offering real time tracking of tanks, trucks, and helicopters as well as text messaging - all unaffected by time, location, or weather.
Comtech is seeking to recruit a dynamic, motivated Executive Secretary / Administrative Assistant.
Responsibilities
- Provide administrative support to Managing Director of Marketing of a Communication Company located in Dubai.
- Responsible for scheduling and coordinating business meetings, arrange business travel, and process expense reports.
- Provide general office functions: answer telephones, screen calls, sort and route mail, operate copier and fax machines.
- Experience in preparation of briefing slides, creating and maintaining spreadsheets and updating confidential personnel information.
- Updating and maintaining Marketing and Sales Database program.
- Principal duties include: Support of the Marketing Director using a variety of software packages such as word processing, spreadsheets, graphics and electronic mail to produce and distribute letters, memoranda, reports and graphics products.
- Editing written material for correct spelling and grammar both in Arabic and English
- Preparing and processing travel expenses, petty cash, material and purchase requisitions, and other company forms.
- Answering telephones and greeting visitors, directing calls/visitors to proper party
- Releasing and obtaining information within scope of delegated authority.
- Setting up and maintaining filing and record retention systems.
- Managing appointment calendars, scheduling meetings and conferences, coordinating meeting arrangements, and arranging travel schedules and reservations.
- Opening, reviewing, sorting and distributing mail.
Qualifications
* 5 years of extensive and proven office skills
* Proficient using MS/Office tools (Word, Power Point, and Excel).
* Ability to generate Power Point slides.
* Possess excellent communication, interpersonal skills, and professional appearance.
* Ability to work well with others.
* Extensive and documented computer and software knowledge/skills.
* Ability to interact effectively with all levels of management and customers.
* Needs to have strong organizational and coordination skills.
* Professional demeanor with the ability to exercise discretion and good judgment in handling sensitive and privileged information.
* Must be self-motivated to initiate and complete a wide variety of tasks with minimal supervision.
* Possess excellent English oral and written communications skills and Arabic Language is a plus.
* Available to travel for short periods of time to neighboring Middle East counties.
* Must posses UAE drivers license and provide own transportation.
* Work week Saturday through Wednesday 0800-17:00, Thursdays 0800-1300.
This position is currently closed. We are still accepting CV's for similar positions. Please click on the Apply Now button and proceed.
We are looking for a smart, presentable, friendly and hard working Office Assistant to join the HR & Admin team for our JLT office. The duties will include but not be limited to: - Welcome visitors by greeting them, in person or on the telephone; answering or referring enquiries. - Prepare and serve water/tea/coffee to guests and staff. - Receive, direct and relay telephone messages and fax messages. - Deliver mail, open and date stamp all general correspondence, maintain the general filing system. - Assist in planning & preparation of meetings, conferences and conference telephone calls. - Maintain an adequate inventory of office & pantry supplies. - Supervise the Pantry staff in maintenance of pantry cleanliness. - Over look complete house keeping and day to day administration duties - Manage other ad hoc and miscellaneous tasks
Human Capital Services Coordinator - Admin and Back Office
Human Capital Services Coordinators provide human capital administrative support for all assigned business units/geographies. This includes data entry into the Oracle system, benefits administration support, processing employee re-imbursement claims, employee on-boarding and termination administration requirements. Responsibilities also incorporate administrative management of leave/time off requests, return to work orders, vendor PO/PR and invoicing, as well as various reporting and distribution maintenance. Human Capital Services Coordinators ensure the accuracy of all data entries and employee records at all times through attention to detail and timeliness of system changes. Human Capital Services Coordinators adhere to all human capital service center performance objectives, metrics and standard operating procedures.
Attending to phone calls, greet visitors, maing travel arrangement, updating all staff personal files & other data base & provide general admin support & other duties as and when required.
Key Responsibilities ? Support planning and coordination of science programs and activities including but not limited to MBRSC ? Grants programs, Research Experience for Undergraduates program, and the Annual Science Workshop. ? Monitor and track program?s progress and handle any issues that arise ? Schedule and organize science programs meetings/events with internal and/or external entities or individuals and maintain agenda. ? Support growth, development, and sustainability of science programs and come up with new program initiatives. ? Follow up with sponsored students and keep contact with enrolled students in the science programs. ? Support space science outreach activities. ? Act as the point of contact between external parties and the department and facilitate flow of information adequately to all parties. ? Help build and maintain positive relations within the team and external parties. Qualificaiton Skills And Expereince ? Bachelor?s degree in Business Administration, Business Management, Business Management Information Systems, Public Relations or relevant fields. ? Excellent time-management and organizational skills. ? Goal-oriented and efficient. ? Ability to work with diverse teams. ? Preferred basic knowledge of space field. ? Outstanding verbal and written communication skills. ? Proficient in Arabic and English Language. ? Proficient in MS Office
Job description: receptionist and admin staff
dealing with different real estate portals; dubizzle, property finders.
maintenance of trakhessi permit
listing properties
arranging meetings and bookings appointments
handling courier
organize pantry, documents, computer based information
maintenance of the office clean and tidy.
know how to prepare offer letters, tenancy contract, and other related papers
- Female candidate with minimum 2 years experience in UAE.
- Experience in reception / secretarial and administration.
- Must be fluent in English and proficient in MS office.
- Arabic speakers or real estate experience preferred.
Graduate With Good Communication Skills In English & Hindi.
Knowledge Of MS. Office Package, TALLY & Internet Is Essential.
Preparing Reports, Drafting Letters, Email Etc.
Complete Handling Of Office Documentation Work
Self Motivated, Goal Oriented And Confident.
? Maintain an organized filing system of paper and electronic documents ? Attend all calls divert from reception - receiving and responding as pleasantly as possible while trying to provide full information and support to the caller. ? Act as a Customer Service Coordinator for After Sales Requirement ? Send Email, E- Brochure, Greetings to the Customer as required ? Responds to/tracks customer/supplier complaints/concerns. ? Conduct weekly checks of office supplies, and request purchase of items as needed ? Sending inquiry (ADMIN STATIONARY & COMPUTERS) from suppliers & follow up by mail & Calls ?Make a comparison sheet as per the quotation and make LPO. ? Prepare pre-qualification as requested. ? Uphold a strict level of confidentiality. ? Assist Managing Director with personal errands ? Flexible to work additional/out of hours as necessary to fulfill the requirements of the role. ? Timely arranging pest control for office. ? Maintenance for the office
Our Client is a Private Equity Investor. They are in urgent need of the services of a Western Educated Executive Assistant. The ideal candidate should be a smart presentable western educated female secretary with relevant experience in providing executive assistance to the Chairman. She should possess good communication skills, can handle correspondence independently and has the ability to work under pressure. Excellent package offered.
PLEASE MENTION REFERENCE NUMBER IN THE POSITION FIELD.
JUNIOR ACCOUNTS OFFICER
Salary: 2500 AED
A global conglomerate with business interests in General Trading, Electronics and Appliances, Retail Foods and Information Technology, our Client the Nikai Group is led by the visionary and diplomat-turned entrepreneur Paras Shahdadpuri. Under his foresight and direction, Nikai Group of Companies has grown into an international operation from a general trading enterprise.
The Company''s initial foray was into general trading and bulk movement of commodities such as teas, coffee, rice and fertilizers to various destinations across the world. Crescent general Trading of the Nikai Group has entered into a strategic tie-up with the Indian FMCG giant, Hindustan Lever Ltd, to stock, market and distribute the vast portfolio of Lever products in designated countries.
Nikai established itself as a major brand in the region with over 400 electronic and household essentials. The Nikai brand is today widely acknowledged for its superior quality and competitive prices. Identifying niches in the marketplace has always been the forte of Nikai Group.
Our clients are in need of an Administration Executive to join their dynamic team.
REPORTS TO: HR Manager
RESPONSIBILITIES:
Effectively manage and oversee a filing & monitoring system for employees'' records (i.e. labour card, visa status, trade license expiry, passport expiry, etc.)
Provide assistance to the Company P.R.O. in labour and immigration procedures/ documentation
Provide support to Company P.R.O. in transactions with government bodies (i.e. Dubai Municipality, Chamber of Commerce, Traffic Dept, Police, etc.)
Administrative works (i.e. handling the insurance of vehicles, office maintenance, travel coordination, purchasing office supplies, etc.)
Inter-office coordination
Age: 26-30, Male
EXPERIENCE: Minimum 3 years experience in Admin Dept
EDUCATION: Minimum, Graduate
COMMUNICATION: Excellent in English and Hindi. Should be very confident enough to speak to very senior people (i.e. Directors & Chairman)
KNOWLEDGE/ SKILLS:
Excellent interpersonal skills
Strong background in admin works
Working knowledge in labour and immigration procedures and documentation
Basic knowledge of U.A.E. labor laws
This position is currently closed. We are still accepting CV''s for similar positions. Please click on the Apply Now button and proceed.
- The candidate has to look after to telephonic inquiries and had to maintain entries on computer.
- The candidate should be presentable and confident enough to handle responsibilities of reception.
- Fluent English, good communication skills, knowledge of Microsoft Word and Microsoft excel.
- Receive phone call, prepare Performa invoice and invoice.
- Taking care of office supplier, stationery etc.
Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
Job Duties will include:-
1. Prepare and manage correspondence, reports and documents.
2. Organize and coordinate meetings, conferences, travel arrangements.
3. Take, type and distribute minutes of meetings.
4. Implement and maintain office systems.
5. Maintain schedules and calendars.
6. Arrange and confirm appointments.
7. Organize internal and external events.
8. Handle incoming mail and other material.
9. Set up and maintain filing systems.
10. Set up work procedures.
11. Collate information.
12. Maintain databases.
13. Communicate verbally and in writing to answer inquiries and provide information.
14. Liaison with internal and external contacts.
15. Coordinate the flow of information both internally and externally.
16. Operate office equipment.
17. Manage office space.
Wanted Most Urgently a Male Office Assistant for a European MNC in a Free Zone in Dubai. Candidate should be below 30 years with B.com / B.B.A. degree having 3 years experience in U.A.E in the similar job. He should have good knowledge of using Computers (Word, Excel etc.), Accounts & Secretarial work. He must be hard working, sincere, honest, matured & quick learner with good verbal & written communication skills in English. Good Salary + Benefits will be offered for right candidate.
Our Client, International Diamond Group DMCC, specializes in extraction, processing and trade of precious metals, diamonds, production and sales of jewelry. They are a member of the Dubai Diamond Exchange (DDE) and have a dynamic team of highly experienced and qualified gemologists engaged in import/export of rough and polished diamonds of all sizes.
They are looking for a full-time Secretary to work in their Dubai Office location. Successful candidate must have the following attributes:
* Good English skills both written and oral
* Good knowledge of Word, Excel, Internet Explorer
* Knowledge of general office equipment
* Good understanding of office work and business correspondence
* UAE driving license& car as a must
* Minimum of 1- 3 years experience in the UAE
* Presently in UAE
PLEASE MENTION POSITION IN THE SUBJECT FIELD
Our Client, American University of London is a Pioneers Distance Learning Program since 1984, with accredited international program and highly professional and experience professor/supervisors.AUOL have a worldwide affiliation and alumni over 65 countries, worldwide faculty.
Job Description:
Office Manager - must be arabic speaking and knowledge about all aspects in university industry.
Target oriented and takes the leads for developing new business ventures and has an excellent communication and interpersonal skills.
Experience in office works functiond and directly responsible to the company director, and organised office filling and record keeping systems, preparing professional presentation for students.
We are currently looking for 5 candidates on Sponsorship Visa and staying close to Jabel Ali, Discovery Gardens, TECOM, Marina & DIP area. This will be for 2-3 months project near Jabel Ali (outside Freezone) and may be extended as per the requirement. Based on the performance, the selected employees may be retained for future projects. If you are interested, please send their CV to hr@cubeinnovators.com. Qualification and experience does not matter. This is an inside office work, basically paper preparation, scanning and data entry jobs
- Provide client counsel and complete activities on a portfolio of clients; always striving to exceed clients expectations.
- To manage key deliverables; ensuring on time, within budget and to the clients satisfaction.
- To support the PR account directors in the development of this unit.
- To mentor and support more junior account team members with their learning.
To manage the Showroom Reception efficiently, attend to guests and telephone calls in a professional manner befitting the corporate image of the Group and provide the necessary administrative support functionally required by the Showroom Manager. Job Requirements ? Education/Certification and Continued Education ? High School Certificate Knowledge and Skills ? Course in telephone handling skills an advantage ? Exposure to multicultural environment ? Well-groomed with pleasant personality ? Excellent communication skills Essential Roles and Responsibilities ? Efficient and courteous handling of telephone calls, provide necessary information /guidance to the caller and transfer the calls to the relevant personnel in the office.
Sales Coordinator
1. Career Level: Mid Career
2. Years of Experience: Min: 4 Max: 8
3. Residence Location: United Arab Emirates
4. Gender: Female
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company?s general administrative activities.
Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research
At our group we value our customer service and believe this is what sets us apart. We are offering positions with flexible hours including evenings and weekends in which you will be responsible for day-to-day support of the staff and clients. Duties may include: - Phone calls - e-mail correspondence - maintaining - Filing Qualifications: Must be motivated and customer service oriented Excellent oral and written communication skills Ability to handle confidential material and information with discretion Good organizational and multi-tasking skills Administrative experience a plus experience a plus.
My client is looking for a team of five Data Entry Analysts for a ten week project based in Dubai. If interested please apply along with details regarding your required hourly or monthly rate in AED.
Skills: Personal Secretary, Executive secretary, Executive assistant secretary, PA, EA, Secretary female Industry: Any Functional Area: Admin/Secretarial We are currently hiring for PERSONAL SECRETARY to MD for one of our client, ? Work Location: Dubai ? Total Experience: +3 years of Experience, GCC Experience Preferable ? Visa Status preferred: Valid or Cancelled /Ready to join Immediately ? Salary Range: AED 5,000 to AED 6,000 per month, Depends on Experience ? Benefits: Insurance & Air Ticket ? Gender: Male/Female
The male housemaid will be responsible for making sure that areas of the house are clean as well as organizing tasks delegated by the employer. Work task include vacuuming, dusting, laundry, mopping and waxing floors.
The housekeeper should also know how to cook and prepare food. He will also manage household purchases, delivery and budget.
The candidates must fulfill the following conditions:
With at least 3 years of experience in United Arab Emirates.
Has valid Driving license from UAE Traffic Department
Advantage and benefits:
Good salary
Free Food and Accommodation
Health insurance
Residence Visa
Our Client, Comtech Mobile Datacom offers secure, real-time packet data messaging and position reporting services using L-Band satellite networks worldwide. Comtech's technology is ideal for government agencies concerned with timely, accurate, and secure mobile communications around the world. The end-to-end satellite based solution includes earth stations located strategically around the world, leased satellite capacity, ruggedized mobile terminals, and tailored software solutions to meet and support its customers' critical needs. MTS and FBCB2 BFT both use Comtech's unique satellite based technology: offering real time tracking of tanks, trucks, and helicopters as well as text messaging - all unaffected by time, location, or weather.
Comtech is seeking to recruit a dynamic, motivated Executive Secretary / Administrative Assistant.
Responsibilities
- Provide administrative support to Managing Director of Marketing of a Communication Company located in Dubai.
- Responsible for scheduling and coordinating business meetings, arrange business travel, and process expense reports.
- Provide general office functions: answer telephones, screen calls, sort and route mail, operate copier and fax machines.
- Experience in preparation of briefing slides, creating and maintaining spreadsheets and updating confidential personnel information.
- Updating and maintaining Marketing and Sales Database program.
- Principal duties include: Support of the Marketing Director using a variety of software packages such as word processing, spreadsheets, graphics and electronic mail to produce and distribute letters, memoranda, reports and graphics products.
- Editing written material for correct spelling and grammar both in Arabic and English
- Preparing and processing travel expenses, petty cash, material and purchase requisitions, and other company forms.
- Answering telephones and greeting visitors, directing calls/visitors to proper party
- Releasing and obtaining information within scope of delegated authority.
- Setting up and maintaining filing and record retention systems.
- Managing appointment calendars, scheduling meetings and conferences, coordinating meeting arrangements, and arranging travel schedules and reservations.
- Opening, reviewing, sorting and distributing mail.
Qualifications
* 5 years of extensive and proven office skills
* Proficient using MS/Office tools (Word, Power Point, and Excel).
* Ability to generate Power Point slides.
* Possess excellent communication, interpersonal skills, and professional appearance.
* Ability to work well with others.
* Extensive and documented computer and software knowledge/skills.
* Ability to interact effectively with all levels of management and customers.
* Needs to have strong organizational and coordination skills.
* Professional demeanor with the ability to exercise discretion and good judgment in handling sensitive and privileged information.
* Must be self-motivated to initiate and complete a wide variety of tasks with minimal supervision.
* Possess excellent English oral and written communications skills and Arabic Language is a plus.
* Available to travel for short periods of time to neighboring Middle East counties.
* Must posses UAE drivers license and provide own transportation.
* Work week Saturday through Wednesday 0800-17:00, Thursdays 0800-1300.
This position is currently closed. We are still accepting CV's for similar positions. Please click on the Apply Now button and proceed.
We are looking for a smart, presentable, friendly and hard working Office Assistant to join the HR & Admin team for our JLT office. The duties will include but not be limited to: - Welcome visitors by greeting them, in person or on the telephone; answering or referring enquiries. - Prepare and serve water/tea/coffee to guests and staff. - Receive, direct and relay telephone messages and fax messages. - Deliver mail, open and date stamp all general correspondence, maintain the general filing system. - Assist in planning & preparation of meetings, conferences and conference telephone calls. - Maintain an adequate inventory of office & pantry supplies. - Supervise the Pantry staff in maintenance of pantry cleanliness. - Over look complete house keeping and day to day administration duties - Manage other ad hoc and miscellaneous tasks
Human Capital Services Coordinator - Admin and Back Office
Human Capital Services Coordinators provide human capital administrative support for all assigned business units/geographies. This includes data entry into the Oracle system, benefits administration support, processing employee re-imbursement claims, employee on-boarding and termination administration requirements. Responsibilities also incorporate administrative management of leave/time off requests, return to work orders, vendor PO/PR and invoicing, as well as various reporting and distribution maintenance. Human Capital Services Coordinators ensure the accuracy of all data entries and employee records at all times through attention to detail and timeliness of system changes. Human Capital Services Coordinators adhere to all human capital service center performance objectives, metrics and standard operating procedures.
Attending to phone calls, greet visitors, maing travel arrangement, updating all staff personal files & other data base & provide general admin support & other duties as and when required.
Key Responsibilities ? Support planning and coordination of science programs and activities including but not limited to MBRSC ? Grants programs, Research Experience for Undergraduates program, and the Annual Science Workshop. ? Monitor and track program?s progress and handle any issues that arise ? Schedule and organize science programs meetings/events with internal and/or external entities or individuals and maintain agenda. ? Support growth, development, and sustainability of science programs and come up with new program initiatives. ? Follow up with sponsored students and keep contact with enrolled students in the science programs. ? Support space science outreach activities. ? Act as the point of contact between external parties and the department and facilitate flow of information adequately to all parties. ? Help build and maintain positive relations within the team and external parties. Qualificaiton Skills And Expereince ? Bachelor?s degree in Business Administration, Business Management, Business Management Information Systems, Public Relations or relevant fields. ? Excellent time-management and organizational skills. ? Goal-oriented and efficient. ? Ability to work with diverse teams. ? Preferred basic knowledge of space field. ? Outstanding verbal and written communication skills. ? Proficient in Arabic and English Language. ? Proficient in MS Office
We are seeking to hire a Executive Assistant
Job description: receptionist and admin staff
dealing with different real estate portals; dubizzle, property finders.
maintenance of trakhessi permit
listing properties
arranging meetings and bookings appointments
handling courier
organize pantry, documents, computer based information
maintenance of the office clean and tidy.
know how to prepare offer letters, tenancy contract, and other related papers
- Female candidate with minimum 2 years experience in UAE.
- Experience in reception / secretarial and administration.
- Must be fluent in English and proficient in MS office.
- Arabic speakers or real estate experience preferred.
Graduate With Good Communication Skills In English & Hindi.
Knowledge Of MS. Office Package, TALLY & Internet Is Essential.
Preparing Reports, Drafting Letters, Email Etc.
Complete Handling Of Office Documentation Work
Self Motivated, Goal Oriented And Confident.
? Maintain an organized filing system of paper and electronic documents ? Attend all calls divert from reception - receiving and responding as pleasantly as possible while trying to provide full information and support to the caller. ? Act as a Customer Service Coordinator for After Sales Requirement ? Send Email, E- Brochure, Greetings to the Customer as required ? Responds to/tracks customer/supplier complaints/concerns. ? Conduct weekly checks of office supplies, and request purchase of items as needed ? Sending inquiry (ADMIN STATIONARY & COMPUTERS) from suppliers & follow up by mail & Calls ?Make a comparison sheet as per the quotation and make LPO. ? Prepare pre-qualification as requested. ? Uphold a strict level of confidentiality. ? Assist Managing Director with personal errands ? Flexible to work additional/out of hours as necessary to fulfill the requirements of the role. ? Timely arranging pest control for office. ? Maintenance for the office
Our Client is a Private Equity Investor. They are in urgent need of the services of a Western Educated Executive Assistant. The ideal candidate should be a smart presentable western educated female secretary with relevant experience in providing executive assistance to the Chairman. She should possess good communication skills, can handle correspondence independently and has the ability to work under pressure. Excellent package offered.
PLEASE MENTION REFERENCE NUMBER IN THE POSITION FIELD.
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