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Administrative Assistant

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Key Responsibilities ? Support planning and coordination of science programs and activities including but not limited to MBRSC ? Grants programs, Research Experience for Undergraduates program, and the Annual Science Workshop. ? Monitor and track program?s progress and handle any issues that arise ? Schedule and organize science programs meetings/events with internal and/or external entities or individuals and maintain agenda. ? Support growth, development, and sustainability of science programs and come up with new program initiatives. ? Follow up with sponsored students and keep contact with enrolled students in the science programs. ? Support space science outreach activities. ? Act as the point of contact between external parties and the department and facilitate flow of information adequately to all parties. ? Help build and maintain positive relations within the team and external parties. Qualificaiton Skills And Expereince ? Bachelor?s degree in Business Administration, Business Management, Business Management Information Systems, Public Relations or relevant fields. ? Excellent time-management and organizational skills. ? Goal-oriented and efficient. ? Ability to work with diverse teams. ? Preferred basic knowledge of space field. ? Outstanding verbal and written communication skills. ? Proficient in Arabic and English Language. ? Proficient in MS Office

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Customer Care

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- Update promptly (within one hour from guest arrival or departure) all guest - information in the HEIS on line system (check in and check out) - Control that the system is always updated at the beginning and during every shift (AM, PM and night) - In charge of filing all guest data after update in the HEIS system - Able to replace the operator whenever necessary - Keep the HEIS log book updated

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Administrative Assistant

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Undertake a variety of administrative and operational duties and planning, organizing, and following up with science communities, programs, events, and activities that help nourish the U.A.E space science field supporting the organization realizing the strategic objectives. Key Responsibilities ? Support planning and coordination of science programs and activities including but not limited to MBRSC ? Grants programs, Research Experience for Undergraduates program, and the Annual Science Workshop. ? Monitor and track program?s progress and handle any issues that arise ? Schedule and organize science programs meetings/events with internal and/or external entities or individuals and maintain agenda. ? Support growth, development, and sustainability of science programs and come up with new program initiatives. ? Follow up with sponsored students and keep contact with enrolled students in the science programs. ? Support space science outreach activities. ? Act as the point of contact between external parties and the department and facilitate flow of information adequately to all parties. ? Help build and maintain positive relations within the team and external parties.

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Administrative Assistant

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PRINCIPAL DUTIES AND RESPONSIBILITIES ? Answer and direct phone calls ? Organize and schedule appointments for directors if required ? Write and distribute email, correspondence memos, letters, faxes and forms ? Maintain a filing system ? Update and maintain office policies and procedures (visitor & employee guidelines) ? Order office supplies and keep inventory management ? Maintain contact lists for directors ? Book travel arrangements for directors ? Submit and reconcile expense reports for directors ? Provide general support to visitors ? Act as the point of contact for internal and external clients ? Liaise with executive and senior administrative assistants to handle...

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Receptionist

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Job description: receptionist and admin staff
dealing with different real estate portals; dubizzle, property finders.
maintenance of trakhessi permit
listing properties
arranging meetings and bookings appointments
handling courier
organize pantry, documents, computer based information
maintenance of the office clean and tidy.
know how to prepare offer letters, tenancy contract, and other related papers

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Administrative Executive

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? Maintain an organized filing system of paper and electronic documents ? Attend all calls divert from reception - receiving and responding as pleasantly as possible while trying to provide full information and support to the caller. ? Act as a Customer Service Coordinator for After Sales Requirement ? Send Email, E- Brochure, Greetings to the Customer as required ? Responds to/tracks customer/supplier complaints/concerns. ? Conduct weekly checks of office supplies, and request purchase of items as needed ? Sending inquiry (ADMIN STATIONARY & COMPUTERS) from suppliers & follow up by mail & Calls ?Make a comparison sheet as per the quotation and make LPO. ? Prepare pre-qualification as requested. ? Uphold a strict level of confidentiality. ? Assist Managing Director with personal errands ? Flexible to work additional/out of hours as necessary to fulfill the requirements of the role. ? Timely arranging pest control for office. ? Maintenance for the office

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Personal Secretary

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Skills: Personal Secretary, Executive secretary, Executive assistant secretary, PA, EA, Secretary female Industry: Any Functional Area: Admin/Secretarial We are currently hiring for PERSONAL SECRETARY to MD for one of our client, ? Work Location: Dubai ? Total Experience: +3 years of Experience, GCC Experience Preferable ? Visa Status preferred: Valid or Cancelled /Ready to join Immediately ? Salary Range: AED 5,000 to AED 6,000 per month, Depends on Experience ? Benefits: Insurance & Air Ticket ? Gender: Male/Female

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Administrative Assistant

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Operating from two large offices here in Dubai, you will be part of an integrated team environment. Supporting the Director for IP and Proposal, the role will be responsible for overseeing and managing all the departmental and clerical duties. This will include extensive diary and travel management, interaction with clients, vendors and visitors, extensive filing and document management, research and adhoc project based work. You will develop internal, cross working relations across different departments internally and external working relationships with clients, vendors and local authorities. Requirements ? We are seeking candidates with English for this role, due to our client?s requirements. ? The ideal candidate will come from a well-rounded administrative background, rather than a one on one PA role. ? Candidates will need to be flexible and outgoing and happy to assist in all areas with a strong ability to multitask. ? The emphasis is very much on maintaining the strong core team atmosphere

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Executive Secretary

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The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Executive Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients

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Executive Secretary

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personal administrative support and assistance to the President and take responsibility for office administration, facilities management and secretarial support for the office. Accountabilities Executive Support: ? Co-ordinate internal and external meetings for the President ? Manage and maintain schedules, appointments and travel arrangements ? Monitor, respond to and distribute incoming communications ? Conduct research, assemble and analyse data to prepare reports and documents ? Prepare and edit correspondence, communications, presentations and other documents ? File and retrieve documents and reference materials ? Answer and manage incoming calls ? Receive and interact with incoming visitors ? Interact with external clients ? Co-ordinate project-based work ? Plan off-site events such as leadership meetings or company celebrations (book space, catering, transportation, etc.). ? Review operating practices and implement improvements...
salary 10,000 AED per month

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Administrative Assistant

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This position responds to the General Manager and the President. Therefore a high level of skill, discretion and confidentiality is required. Duties Include But Not Limited To ? Answer, screen and forward any incoming communications while providing basic information when needed. ? Managing and organizing all files; ensuring all information is complete and accurate. ? Create work orders, compile estimates and manage CRM. ? Update appointment calendars and schedule meetings/appointments as needed. ? Perform other clerical duties such as filing, photocopying, collating, faxing etc. ? Prepare orders for office supplies. ? Special projects and assignments as needed. Our Ideal Candidate Will Possess The Ability To ? Function proficiently within Microsoft Office Suite ? Work both in a collaborative team setting and independently as needed. ? Communicate efficiently and effectively in a high paced environment. ? Communicate a VERY high level of Customer Service. ? Follow detailed processes and procedures. ? Utilize exceptional critical thinking and problem solving skills. ? Assure quality and productivity standards are followed. We thank you for your interest, we will respond to those considered and look forward
Salary 6000 AED per month

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Administrative Executive

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Implementing appropriate financial and administrative systems, procedures and controls in accordance with Departmental and stakeholder participant requirements.? Developing and maintaining information and records management systems for the Secretariat; ? Assisting in preparing and circulating a wide variety of confidential correspondence, and in preparing and disseminating communication materials.? Scheduling meetings; organizing workshops, working group sessions and other events; arranging locations and catering for meetings and events, and assisting in the preparation of materials for events. ? Preparing and distributing meeting and event materials. ? Responsibility for website management and updating.? Performing purchasing, budget and financial expenditure functions for the Secretariat:
Qualifications
Minimum Qualifications: ? Successful completion of a recognized post secondary Office Administrative Assistant program supplemented by considerable experience in a senior office administrative assistant position. Advanced clerical and computer proficiency is a necessity. A Bachelors degree or University courses towards a degree would be preferred. ? Exceptional organization and coordinating skills. Ability to coordinate large volumes of work in short timelines. Strong ability to adapt to changing priorities. Strong interpersonal skills and verbal communication skills.

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Driver

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Must be familiar of the roads in UAE
Must know how to interact in a professional manner
Willing to work overtime and even weekends whenever is necessary.
Must do regular maintenance checks and know how to troubleshoot minor car repairs.

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Secretary

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Only Apply Arab Nationality Qatar Available females.

VAM Systems WLL is currently looking for Secretary for our Qatar operations with the following skill set and terms and conditions:

Experience/Knowledge

Candidates should be bilingual with excellent English
Prior experience in banking domain will be an added advantage
Should be able to speak Arabic fluently

Terms and conditions:

Joining time frame: 1 month

The selected candidates shall join VAM Systems WLL - Qatar and shall be deputed to one of the leading Banks in Qatar.

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Administrative Assistant

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Required – OFFICE ASSISTANT Female for a General Trading Company in Dubai.


At least 2 yrs exp. in Dubai in the same field with Good Communication Skills, Knowledgeable in computers specifically in MS Office.

Interested Candidates forward your cv at dxbplate@gmail.com

The applicants on Husband/sponsor visa will not be considered. Candidate must be present in Dubai for personal interview.

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Personal Assistant

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Call answering
Copy typing, audio typing and digital transcription
Diary management
Office management and organization
Creation of PowerPoint presentations
Internet research
Management of emails
Management of orders, bookings and enquiries/sourcing suppliers
Co-ordination of travel arrangements
Drafting and submitting invoices and receipts
Arranging insurance and managing claims
Proof reading
management/creation of contact database
Preparation of business templates
Credit control /debt recovery
Simple expense and invoice recording

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Office Secretary

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Office Secretary for a Real Estate Company in Dubai Marina

A reputable and established real estate company in Dubai is looking for a Secretary/Receptionist for its office in Dubai Marina.

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Administrative Assistant

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An International Swiss Watch company seeks an energetic, dynamic Female Admin Representative. Ideal candidate should be profound in MS OFFICE with strong communication skills .
Preferably English and Urdu Speaking. Arabic speaker will have a benefit. Freshers can also apply as no experience is required and company is willing to train if necessary.

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Administrative Assistant

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DATA ENTRY ENCODER

• Speed and completeness in typing and data entry is a must.
• Have an eye for accuracy and identifying errors in both.
• Verbal and written communication skills are paramount.
• Record keeper.
• Prepares source data for computer entry by compiling and sorting information; establishing entry priorities.
• Maintains data entry requirements by following data program techniques and procedures.
• Maintains operations by following policies and procedures; reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
• 40 words per minute speed in typing

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Administrative Executive

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What Else Do I Need To Know?

Your work will take place in an office and you can expect to work 35+ hours a week. However, there are a number of organisations looking for part-time administrators too and one of the real perks of the job is the ability to maintain a healthy work/life balance.

If you work in a large company, you will probably have a clearly defined role. In smaller companies, you may be expected to act as a jack of all trades. This means being in charge of human resources, training functions and even accounting. This would extend to tasks such as hiring, training & assessing employees, procuring office supplies and developing financial reports & budgets.

What Are The Different Types of Jobs in Administration?

The sheer number of categories and levels in the administrative field may surprise you.

Here are some of the job titles that fall under the administrator job description:

Receptionist: You are the first face clients and employees are likely to see each day so a friendly manner is essential. Your job includes reporting, data entry and keeping track of visitors as well as answering phone calls.
Admin Assistant: This is probably the role you think about when someone tells you they are an administrator. It is deemed to be one of the less glamorous roles within a company but admin assistants are indispensible as they help the company run smoothly. It is a mid-level role that involves setting up meetings, making travel arrangements, sales support, accounting and much more
Office Manager: If you are promoted to office manager, you will be in charge of bookkeeping, logistics, maintenance and facility handling.
Executive/Personal Assistant: This is usually a role in larger organisations and involves supporting the company’s top executives. In smaller companies you may be the CEO or President’s assistant and will be trusted with confidential information. To get this far you often need up to 10 years’ experience in a major company
Office Assistant: This is an entry level position that requires good quality typing skills and data entry but not on an advanced level. If you choose this role, you may also play a supporting role to the admin assistant or receptionist
Record Officer: This is a specialised position that assists in identifying, maintaining and arranging the records of the company for risk management and legal purposes. This role requires a high degree of organisation as these records need to be stored and easily retrieved.

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Secretary

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A secretary is involved with the coordination and implementation of office procedures and frequently have responsibility for specific projects and tasks and, in some cases, oversee and supervise the work of junior staff.

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Administrative Executive

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We are looking for a responsible Administrative Executive to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

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Public Relations Executive

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To provide the company with the services related to government regulations and approvals and at the same time to contribute/assist in the office operations whenever required

.•To submit and ensure the processing of all types of applications and paperwork to the local government bodies, including but not limited to visit visas, employment or residence visas, car registrations, Trade License, labor permits, export license, economic license, foreign license, etc.

•To proactively manage the timely renewal of all Employment Visas and Labor Permits.

•Assist employees in renewing visas for their immediate dependants.

•To assist all GM sponsored staff and their dependents in the medical check process.

•Send employees a notification of documentation required prior to their visa/labor card expiring.

•Manage the visa checklist as when the rules on visa/labor changes

•Assist the company and the employees with visa arrangements in Embassies.

•To maintain a database of all passports and residence visas by scanning all documents and directly updating the database when details change.

•Maintain and update the Freezone site on a regular basis by checking for expiry on CEC /gate pass/export licenses /portal accounts and ensure to manage the minimum required fund on the portal.

•To renew all company related licenses prior to their expiry date.

•Send out notifications on documentation required to renew trade licenses and complete surveys, etc. required by the government bodies at the time of license renewals.

•Submit detailed reports related to visa expenses to the finance department.

•To submit required documentation to the banks and process bank transactions as advised by the Regional Finance Manager.•Assist in company errands when required to.

•Accurately prepare and process required legal documents like rent contract attestation in government agencies such as Ministry of Economic, Ministry of Finance, Customs, Court, Chamber of Commerce, Traffic Department and Municipality.

•When the need arises, represent the company at different offices like Airport Embassies, Police Station, Ministries/Municipalities and other Government Departments.

•Deal promptly and productively on general inquiries about PRO functions

•Assist the office in determining any issues identified with organization vehicle registration and renewals

•Acquire visas from different Embassies in UAE for staff members for business related travels

Qualifications and Skills

Requirements

•Very good oral and written communication skills in English and Arabic.

•Minimum 4 years experience in a government liaison role/PRO in the UAE (Mainland & Free zone).

•Strong background in UAE Labor law

•Proficient typing skills in English and Arabic.

•High level of interpersonal skills to work effectively particularly with local government bodies.

•Excellent organization skills.

•Excellent computer skills and IT knowledge on all Government official smart apps, e-dirham, e-Government applications and other Electronic Funds Transfer.

•College graduate, preferably Bachelor’s degree.

•Knowledge and experience in the portal system usage (Immigration and Free zone)

•With a valid UAE driver’s license

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Store Manager

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We are looking for a results driven retail store manager to be responsible for the overall store management.

Store manager required at Mandarin Oriental Hotel for immediate job placement.

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Customer Service Officer

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Customer Service Officer required at Mandarin Oriental Hotel for immediate job placement.

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Administrative Assistant

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We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company?s general administrative activities.

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Office Administrator

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The Office Administrator reports to the Managing Director and is responsible for supervising administrative services, managing the filing and security of documents, personnel administration, and managing daily office operations.

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Administrative Assistant

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We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company?s general administrative activities. Filipina, required immediately for busy European run office in Al Qusais. Must be very confident on the telephone. Must have excellent English. Salary is 3,500.00 AED

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Business Analyst

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We are looking for a Business Analyst who will be the vital link between our information technology capacity and our business objectives by supporting and ensuring the successful completion of analytical, building, testing and deployment tasks of our software product?s features.

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Administrative Assistant

Key Responsibilities ? Support planning and coordination of science programs and activities including but not limited to MBRSC ? Grants programs, Research Experience for Undergraduates program, and the Annual Science Workshop. ? Monitor and track program?s progress and handle any issues that arise ? Schedule and organize science programs meetings/events with internal and/or external entities or individuals and maintain agenda. ? Support growth, development, and sustainability of science programs and come up with new program initiatives. ? Follow up with sponsored students and keep contact with enrolled students in the science programs. ? Support space science outreach activities. ? Act as the point of contact between external parties and the department and facilitate flow of information adequately to all parties. ? Help build and maintain positive relations within the team and external parties. Qualificaiton Skills And Expereince ? Bachelor?s degree in Business Administration, Business Management, Business Management Information Systems, Public Relations or relevant fields. ? Excellent time-management and organizational skills. ? Goal-oriented and efficient. ? Ability to work with diverse teams. ? Preferred basic knowledge of space field. ? Outstanding verbal and written communication skills. ? Proficient in Arabic and English Language. ? Proficient in MS Office

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Customer Care

- Update promptly (within one hour from guest arrival or departure) all guest - information in the HEIS on line system (check in and check out) - Control that the system is always updated at the beginning and during every shift (AM, PM and night) - In charge of filing all guest data after update in the HEIS system - Able to replace the operator whenever necessary - Keep the HEIS log book updated

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Administrative Assistant

Undertake a variety of administrative and operational duties and planning, organizing, and following up with science communities, programs, events, and activities that help nourish the U.A.E space science field supporting the organization realizing the strategic objectives. Key Responsibilities ? Support planning and coordination of science programs and activities including but not limited to MBRSC ? Grants programs, Research Experience for Undergraduates program, and the Annual Science Workshop. ? Monitor and track program?s progress and handle any issues that arise ? Schedule and organize science programs meetings/events with internal and/or external entities or individuals and maintain agenda. ? Support growth, development, and sustainability of science programs and come up with new program initiatives. ? Follow up with sponsored students and keep contact with enrolled students in the science programs. ? Support space science outreach activities. ? Act as the point of contact between external parties and the department and facilitate flow of information adequately to all parties. ? Help build and maintain positive relations within the team and external parties.

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Administrative Assistant

PRINCIPAL DUTIES AND RESPONSIBILITIES ? Answer and direct phone calls ? Organize and schedule appointments for directors if required ? Write and distribute email, correspondence memos, letters, faxes and forms ? Maintain a filing system ? Update and maintain office policies and procedures (visitor & employee guidelines) ? Order office supplies and keep inventory management ? Maintain contact lists for directors ? Book travel arrangements for directors ? Submit and reconcile expense reports for directors ? Provide general support to visitors ? Act as the point of contact for internal and external clients ? Liaise with executive and senior administrative assistants to handle...

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Receptionist

Job description: receptionist and admin staff
dealing with different real estate portals; dubizzle, property finders.
maintenance of trakhessi permit
listing properties
arranging meetings and bookings appointments
handling courier
organize pantry, documents, computer based information
maintenance of the office clean and tidy.
know how to prepare offer letters, tenancy contract, and other related papers

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Administrative Executive

? Maintain an organized filing system of paper and electronic documents ? Attend all calls divert from reception - receiving and responding as pleasantly as possible while trying to provide full information and support to the caller. ? Act as a Customer Service Coordinator for After Sales Requirement ? Send Email, E- Brochure, Greetings to the Customer as required ? Responds to/tracks customer/supplier complaints/concerns. ? Conduct weekly checks of office supplies, and request purchase of items as needed ? Sending inquiry (ADMIN STATIONARY & COMPUTERS) from suppliers & follow up by mail & Calls ?Make a comparison sheet as per the quotation and make LPO. ? Prepare pre-qualification as requested. ? Uphold a strict level of confidentiality. ? Assist Managing Director with personal errands ? Flexible to work additional/out of hours as necessary to fulfill the requirements of the role. ? Timely arranging pest control for office. ? Maintenance for the office

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Personal Secretary

Skills: Personal Secretary, Executive secretary, Executive assistant secretary, PA, EA, Secretary female Industry: Any Functional Area: Admin/Secretarial We are currently hiring for PERSONAL SECRETARY to MD for one of our client, ? Work Location: Dubai ? Total Experience: +3 years of Experience, GCC Experience Preferable ? Visa Status preferred: Valid or Cancelled /Ready to join Immediately ? Salary Range: AED 5,000 to AED 6,000 per month, Depends on Experience ? Benefits: Insurance & Air Ticket ? Gender: Male/Female

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Administrative Assistant

Operating from two large offices here in Dubai, you will be part of an integrated team environment. Supporting the Director for IP and Proposal, the role will be responsible for overseeing and managing all the departmental and clerical duties. This will include extensive diary and travel management, interaction with clients, vendors and visitors, extensive filing and document management, research and adhoc project based work. You will develop internal, cross working relations across different departments internally and external working relationships with clients, vendors and local authorities. Requirements ? We are seeking candidates with English for this role, due to our client?s requirements. ? The ideal candidate will come from a well-rounded administrative background, rather than a one on one PA role. ? Candidates will need to be flexible and outgoing and happy to assist in all areas with a strong ability to multitask. ? The emphasis is very much on maintaining the strong core team atmosphere

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Executive Secretary

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Executive Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients

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Executive Secretary

personal administrative support and assistance to the President and take responsibility for office administration, facilities management and secretarial support for the office. Accountabilities Executive Support: ? Co-ordinate internal and external meetings for the President ? Manage and maintain schedules, appointments and travel arrangements ? Monitor, respond to and distribute incoming communications ? Conduct research, assemble and analyse data to prepare reports and documents ? Prepare and edit correspondence, communications, presentations and other documents ? File and retrieve documents and reference materials ? Answer and manage incoming calls ? Receive and interact with incoming visitors ? Interact with external clients ? Co-ordinate project-based work ? Plan off-site events such as leadership meetings or company celebrations (book space, catering, transportation, etc.). ? Review operating practices and implement improvements...
salary 10,000 AED per month

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Administrative Assistant

This position responds to the General Manager and the President. Therefore a high level of skill, discretion and confidentiality is required. Duties Include But Not Limited To ? Answer, screen and forward any incoming communications while providing basic information when needed. ? Managing and organizing all files; ensuring all information is complete and accurate. ? Create work orders, compile estimates and manage CRM. ? Update appointment calendars and schedule meetings/appointments as needed. ? Perform other clerical duties such as filing, photocopying, collating, faxing etc. ? Prepare orders for office supplies. ? Special projects and assignments as needed. Our Ideal Candidate Will Possess The Ability To ? Function proficiently within Microsoft Office Suite ? Work both in a collaborative team setting and independently as needed. ? Communicate efficiently and effectively in a high paced environment. ? Communicate a VERY high level of Customer Service. ? Follow detailed processes and procedures. ? Utilize exceptional critical thinking and problem solving skills. ? Assure quality and productivity standards are followed. We thank you for your interest, we will respond to those considered and look forward
Salary 6000 AED per month

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Administrative Executive

Implementing appropriate financial and administrative systems, procedures and controls in accordance with Departmental and stakeholder participant requirements.? Developing and maintaining information and records management systems for the Secretariat; ? Assisting in preparing and circulating a wide variety of confidential correspondence, and in preparing and disseminating communication materials.? Scheduling meetings; organizing workshops, working group sessions and other events; arranging locations and catering for meetings and events, and assisting in the preparation of materials for events. ? Preparing and distributing meeting and event materials. ? Responsibility for website management and updating.? Performing purchasing, budget and financial expenditure functions for the Secretariat:
Qualifications
Minimum Qualifications: ? Successful completion of a recognized post secondary Office Administrative Assistant program supplemented by considerable experience in a senior office administrative assistant position. Advanced clerical and computer proficiency is a necessity. A Bachelors degree or University courses towards a degree would be preferred. ? Exceptional organization and coordinating skills. Ability to coordinate large volumes of work in short timelines. Strong ability to adapt to changing priorities. Strong interpersonal skills and verbal communication skills.

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Driver

Must be familiar of the roads in UAE
Must know how to interact in a professional manner
Willing to work overtime and even weekends whenever is necessary.
Must do regular maintenance checks and know how to troubleshoot minor car repairs.

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Secretary

Only Apply Arab Nationality Qatar Available females.

VAM Systems WLL is currently looking for Secretary for our Qatar operations with the following skill set and terms and conditions:

Experience/Knowledge

Candidates should be bilingual with excellent English
Prior experience in banking domain will be an added advantage
Should be able to speak Arabic fluently

Terms and conditions:

Joining time frame: 1 month

The selected candidates shall join VAM Systems WLL - Qatar and shall be deputed to one of the leading Banks in Qatar.

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Administrative Assistant

Required – OFFICE ASSISTANT Female for a General Trading Company in Dubai.


At least 2 yrs exp. in Dubai in the same field with Good Communication Skills, Knowledgeable in computers specifically in MS Office.

Interested Candidates forward your cv at dxbplate@gmail.com

The applicants on Husband/sponsor visa will not be considered. Candidate must be present in Dubai for personal interview.

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Personal Assistant

Call answering
Copy typing, audio typing and digital transcription
Diary management
Office management and organization
Creation of PowerPoint presentations
Internet research
Management of emails
Management of orders, bookings and enquiries/sourcing suppliers
Co-ordination of travel arrangements
Drafting and submitting invoices and receipts
Arranging insurance and managing claims
Proof reading
management/creation of contact database
Preparation of business templates
Credit control /debt recovery
Simple expense and invoice recording

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Office Secretary

Office Secretary for a Real Estate Company in Dubai Marina

A reputable and established real estate company in Dubai is looking for a Secretary/Receptionist for its office in Dubai Marina.

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Administrative Assistant

An International Swiss Watch company seeks an energetic, dynamic Female Admin Representative. Ideal candidate should be profound in MS OFFICE with strong communication skills .
Preferably English and Urdu Speaking. Arabic speaker will have a benefit. Freshers can also apply as no experience is required and company is willing to train if necessary.

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Administrative Assistant

DATA ENTRY ENCODER

• Speed and completeness in typing and data entry is a must.
• Have an eye for accuracy and identifying errors in both.
• Verbal and written communication skills are paramount.
• Record keeper.
• Prepares source data for computer entry by compiling and sorting information; establishing entry priorities.
• Maintains data entry requirements by following data program techniques and procedures.
• Maintains operations by following policies and procedures; reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
• 40 words per minute speed in typing

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Administrative Executive


What Else Do I Need To Know?

Your work will take place in an office and you can expect to work 35+ hours a week. However, there are a number of organisations looking for part-time administrators too and one of the real perks of the job is the ability to maintain a healthy work/life balance.

If you work in a large company, you will probably have a clearly defined role. In smaller companies, you may be expected to act as a jack of all trades. This means being in charge of human resources, training functions and even accounting. This would extend to tasks such as hiring, training & assessing employees, procuring office supplies and developing financial reports & budgets.

What Are The Different Types of Jobs in Administration?

The sheer number of categories and levels in the administrative field may surprise you.

Here are some of the job titles that fall under the administrator job description:

Receptionist: You are the first face clients and employees are likely to see each day so a friendly manner is essential. Your job includes reporting, data entry and keeping track of visitors as well as answering phone calls.
Admin Assistant: This is probably the role you think about when someone tells you they are an administrator. It is deemed to be one of the less glamorous roles within a company but admin assistants are indispensible as they help the company run smoothly. It is a mid-level role that involves setting up meetings, making travel arrangements, sales support, accounting and much more
Office Manager: If you are promoted to office manager, you will be in charge of bookkeeping, logistics, maintenance and facility handling.
Executive/Personal Assistant: This is usually a role in larger organisations and involves supporting the company’s top executives. In smaller companies you may be the CEO or President’s assistant and will be trusted with confidential information. To get this far you often need up to 10 years’ experience in a major company
Office Assistant: This is an entry level position that requires good quality typing skills and data entry but not on an advanced level. If you choose this role, you may also play a supporting role to the admin assistant or receptionist
Record Officer: This is a specialised position that assists in identifying, maintaining and arranging the records of the company for risk management and legal purposes. This role requires a high degree of organisation as these records need to be stored and easily retrieved.

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Secretary

A secretary is involved with the coordination and implementation of office procedures and frequently have responsibility for specific projects and tasks and, in some cases, oversee and supervise the work of junior staff.

img

Administrative Executive

We are looking for a responsible Administrative Executive to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

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Public Relations Executive

To provide the company with the services related to government regulations and approvals and at the same time to contribute/assist in the office operations whenever required

.•To submit and ensure the processing of all types of applications and paperwork to the local government bodies, including but not limited to visit visas, employment or residence visas, car registrations, Trade License, labor permits, export license, economic license, foreign license, etc.

•To proactively manage the timely renewal of all Employment Visas and Labor Permits.

•Assist employees in renewing visas for their immediate dependants.

•To assist all GM sponsored staff and their dependents in the medical check process.

•Send employees a notification of documentation required prior to their visa/labor card expiring.

•Manage the visa checklist as when the rules on visa/labor changes

•Assist the company and the employees with visa arrangements in Embassies.

•To maintain a database of all passports and residence visas by scanning all documents and directly updating the database when details change.

•Maintain and update the Freezone site on a regular basis by checking for expiry on CEC /gate pass/export licenses /portal accounts and ensure to manage the minimum required fund on the portal.

•To renew all company related licenses prior to their expiry date.

•Send out notifications on documentation required to renew trade licenses and complete surveys, etc. required by the government bodies at the time of license renewals.

•Submit detailed reports related to visa expenses to the finance department.

•To submit required documentation to the banks and process bank transactions as advised by the Regional Finance Manager.•Assist in company errands when required to.

•Accurately prepare and process required legal documents like rent contract attestation in government agencies such as Ministry of Economic, Ministry of Finance, Customs, Court, Chamber of Commerce, Traffic Department and Municipality.

•When the need arises, represent the company at different offices like Airport Embassies, Police Station, Ministries/Municipalities and other Government Departments.

•Deal promptly and productively on general inquiries about PRO functions

•Assist the office in determining any issues identified with organization vehicle registration and renewals

•Acquire visas from different Embassies in UAE for staff members for business related travels

Qualifications and Skills

Requirements

•Very good oral and written communication skills in English and Arabic.

•Minimum 4 years experience in a government liaison role/PRO in the UAE (Mainland & Free zone).

•Strong background in UAE Labor law

•Proficient typing skills in English and Arabic.

•High level of interpersonal skills to work effectively particularly with local government bodies.

•Excellent organization skills.

•Excellent computer skills and IT knowledge on all Government official smart apps, e-dirham, e-Government applications and other Electronic Funds Transfer.

•College graduate, preferably Bachelor’s degree.

•Knowledge and experience in the portal system usage (Immigration and Free zone)

•With a valid UAE driver’s license

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